Buyer

About the role

The Buyer is responsible for procuring essential goods and services with the best possible cost, quality and delivery time. The Buyer reviews and analyzes procurement requests for complex materials, services, and supplies. The Buyer designs, plans, and executes the most effective procurement, consistent with MBTA policies and, when applicable, Federal Transportation Administration regulations.

Responsibilities

• Design and manage the procurement process from requisition to delivery, ensuring compliance in accordance with MBTA procurement policies and procedures and, when applicable, FTA regulations.
• Prepare bid documents and conduct sealed bids, including all required MBTA and FTA certifications and forms, using multiple bidding platforms and proper UNSPSC and NAICS codes.
• Lead Bidders' Conferences when necessary.
• Review and analyze bids received for compliance with requirements, tabulate bids received and assist stakeholder departments in the review and approval process.
• Address inconsistencies with bids and negotiate pricing and terms.
• Prepare cost and price analysis and/or single bid justifications to assist in the technical and financial evaluation of bids to determine vendor selection and fairness of price.
• Draft supplier contracts, amendments, and change orders in accordance with MBTA legal standards and coordinate the approval process consistent with the MBTA's Delegation of Authority.
• Review and approve Sole Source Justifications when applicable.
• Partner with Stakeholders across functions to advance procurement activities.
• Develop complete procurement documentation for contracts, bids, and purchase orders including all MBTA and, where applicable FTA requirements.
• Source goods and services with Massachusetts state contracts and MBTA-approve consortium agreements when applicable.
• Respond to each inquiry, whether from a supplier or co-worker in a timely, professional and courteous manner.
• Approve purchase orders up to $5,000 value.
• Perform related duties and projects as assigned.

Qualifications

• Bachelor's degree from an accredited institution in Supply Chain Management, Business Administration, Finance, or a related field.
• Three years (3) of experience in purchasing or procurement of goods or services or a related financial role.
• Ability to work independently and manage multiple multi-million-dollar projects simultaneously.
• Proficiency with Microsoft Office software including Word and Excel, familiarity with financial systems, purchasing applications, and/or web-based, hosted procurement software.
• Demonstrated ability to interact effectively with senior leadership of internal departments, suppliers and others involved in the procurement process.
• Experience in vendor management and supplier relationship management.
• Excellent communication skills, customer service, conflict resolution and presentation skills.

Preferred qualifications

• Bachelor's degree from an accredited institution in Supply Chain Management, Business Administration, or a related field.

Substitutions

• A high school diploma or GED with an additional seven (7) years of directly related experience substitutes for the bachelor's degree requirement.
• An associate's degree from an accredited institution and an additional three (3) years of directly related experience substitutes for the bachelor's degree requirement.
• A master's degree in a related subject substitutes for two (2) years of general experience.
• A nationally recognized certification, or statewide/professional certification in a related field substitutes for one (1) year of experience.

Additional requirements

• Ability to effectively read, comprehend, communicate, and respond to instructions, orders, signs, notices, inquiries, etc. in English.
• Be at least eighteen (18) years of age, except if participating in an approved high school internship / co-op program.
• Ability to commute to assigned work locations in the Boston, MA metro area, as required by the role.
• Ability to provide internal and external customers with courteous and professional experiences.
• Ability to work effectively, independently, and as part of a diverse workforce team (or supervise, if required).
• Ability to uphold the rights and interests of the MBTA while building and maintaining effective relationships with employees and co-workers.
• Ability to adhere to rules, regulations, collective bargaining agreements (if applicable), and policies of the MBTA, including the EEO, anti-discrimination, anti-harassment, and anti-retaliation policies.
• Have a satisfactory work record for the two (2) years immediately prior to the closing date of this posting (unless if current student or recent graduate), including overall employment, job performance, discipline, and safety records (infractions and/or offenses occurring after the closing of the posting and before the filling of a vacancy may preclude a candidate from consideration for selection).
• Ability to pass a Criminal Offender Record Information (CORI) check, comprehensive background screening, and / or medical Clinic screening, potentially including physical examination and drug and alcohol screenings.
• Ability to work all shifts and / or locations assigned, directed, or necessary for this position, including (for some transit / operations roles) up to twenty-four (24) hours per day, seven (7) days per week as necessary to accommodate severe weather conditions, emergencies, or any other circumstances that may potentially impact service or the safety of service.
• Intern / co-op staff must be enrolled full or part-time in an accredited educational program and maintain a cumulative GPA of at least 2.5 for the entire duration of the internship / co-op. Additionally, interns / co-ops must have valid work authorization and U.S. Social Security Number prior to starting pre-employment screenings / pre-boarding, working in their positions, and throughout the duration of their program.

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