Buyer

About the Role

The Buyer is responsible for conducting routine, non-routine, and one-time procurement assignments within a framework of acceptable controls to meet governmental and company accounting requirements. This role involves developing purchase agreements and coordinating with Contracts Administration to ensure work is conducted in a manner that benefits the Corporation. The Buyer may also provide guidance and supervision to other team members as needed.

Responsibilities

• Process requisitions and convert them into purchase orders for routine and non-routine materials, equipment, and services.
• Conduct thorough reviews of requisitions, ensuring accuracy and completeness of information.
• Collaborate with requisitioners to address discrepancies and missing data, providing timely feedback and recommendations for corrections.
• Maintain detailed documentation of the requisition and purchasing process, including identifying issues and resolutions.
• Coordinate transportation and logistics requirements, including selecting appropriate transportation methods and potentially working with third-party logistics providers. May lead transportation provider audits.
• Liaise with requisitioners and suppliers to obtain and provide feedback regarding technical aspects of purchases, delivery requirements, order status, and expected delivery dates.
• Resolve supply issues and maintain positive relationships with suppliers.
• Collaborate with Accounts Payable to ensure suppliers submit proper invoices and receive timely payment.
• Work closely with Accounts Payable team to review and validate invoices, resolve any discrepancies, and ensure accurate and timely processing of payments to suppliers.
• Reconcile invoices for payment in collaboration with Accounts Payable, seeking understanding and working towards preventing future discrepancies with suppliers.
• Serve as credit card administrator for the site, managing and overseeing the usage of corporate credit cards within procurement processes.
• Monitor procurement agreements by analyzing data, preparing bid invitations, and participating in supplier performance audits.
• Ensure timely delivery of materials and services by monitoring purchase orders and adherence to terms and conditions.
• Handle appropriate tax processes for purchase orders, including coding tax-exempt items and preparing tax exemption certificates.
• Identify and select suppliers based on criteria such as price, availability, and quality. Consider requisitioner input and rely on prior purchasing experience and current contractual agreements.
• Solicit quotes to verify pricing and identify suitable suppliers based on requisitioner input and experience.
• Ensure compliance with procurement procedures and guidelines, identifying and addressing issues as they arise. Recommend and develop changes, as well as provide training to others.
• Lead annual purchase order administration, ensuring the efficient and accurate management of annual standing purchase orders throughout the organization.
• Collaborate with key stakeholders to define objectives, scope, and timelines and to review and validate purchase order requirements for the upcoming year, ensuring alignment with budgetary constraints and operational needs.
• Conduct comprehensive review of existing purchase orders, identifying outdated or redundant orders, and initiating the necessary closures.
• Coordinate with department heads and requisitioners to review and validate purchase order requirements for the upcoming year, ensuring alignment with budgetary constraints and operational needs.
• May be required to attend daily and weekly safety meetings, lead safety meeting talks as scheduled, and complete legally required safety training modules depending on assignment.

Qualifications

A minimum of an Associate’s Degree in a technical or business-related field is required. Alternatively, 18 months of experience in procurement or inventory control may be substituted in lieu of one year of education (three years total experience without education). CPSM certification is preferred.

Skills

• Basic knowledge of procurement/inventory control systems.
• Understanding of customer/supplier relationships, both internal and external.
• Basic skill in Microsoft Office Suite.
• Intermediate reading and writing skills.
• Ability to communicate effectively with others, both written and verbal.
• Ability to perform intermediate mathematical calculations.
• Good organizational skills.
• Ability to effectively work on teams.
• Must demonstrate capability to become proficient in existing and future procurement and/or inventory control systems.
• Ability to work independently under close supervision.
• Preferred: Some accounting background and experience with eProcurement systems.

Experience

No buying experience is required. Refinery experience and/or experience in procurement and inventory control are preferred.

Work Conditions

• Office-based with occasional refinery visits and up to 5% travel required by land and air.
• From time to time may be required to work in a petroleum refinery, warehouse/plant environment, and outdoors.
• Subject to varying road and weather conditions.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Paid Time-Off
• 401(k) Retirement Plan with match
• Educational Reimbursement
• Parental Bonding Time
• Employee Discounts

Benefit eligibility is governed by official plan documents.

About HF Sinclair Corporation

HF Sinclair Corporation, headquartered in Dallas, Texas, is an independent energy company that produces and markets high-value light products such as gasoline, diesel fuel, jet fuel, renewable diesel, and lubricants and specialty products. HF Sinclair owns and operates refineries located in Kansas, Oklahoma, New Mexico, Wyoming, Washington, and Utah. HF Sinclair provides petroleum product and crude oil transportation, terminalling, storage, and throughput services to our refineries and the petroleum industry. HF Sinclair markets its refined products principally in the Southwest U.S., the Rocky Mountains extending into the Pacific Northwest, and in other neighboring Plains states and supplies high-quality fuels to more than 1,750 branded stations. The company licenses the use of the Sinclair brand to more than 350 additional locations throughout the country. HF Sinclair produces renewable diesel at two of its facilities in Wyoming and also at its facility in New Mexico. In addition, subsidiaries of HF Sinclair produce and market base oils and other specialized lubricants in the U.S., Canada, and the Netherlands, and export products to more than 80 countries.