Buyer

Essential Functions

• Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
• Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit.
• Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.
• Counsels with Utah State Purchasing for the purpose of developing requirements and specifications for statewide bids, RFPs and/or contracts.
• Covers a variety of activities (e.g. pre construction meetings, shipping of supplies and equipment, selling surplus equipment, etc.) for the purpose of completing activities and/or delivering services in a timely manner.
• Evaluates order and bid documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment and/or services.
• Evaluates vendors for the purpose of determining their capability for performing to established specifications.
• Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established procedures.
• Maintains purchasing information, files and records (e.g. RFPs, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
• Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and district requirements/regulations.
• Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
• Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties.
• Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
• Researches contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of ensuring compliance with budgetary guidelines.
• Responds to alarm calls on nights/weekends and holidays for the purpose of ensuring that warehouse and offices are secure.
• Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.

Requirements

• Age 16+
• High school diploma or equivalent.