Business Services Supervisor
About the role
The Division of Student Affairs seeks an individual with a strong commitment to diversity, equity, inclusion, and antiracism and a strong interest in working at a mission-driven, faith-based institution. The role of the Business Services Supervisor | Recreational Wellness in supporting students and the USD Community is significantly tethered in the university’s contemporary Roman Catholic mission and commitment to creating an equitable, welcoming community for all.
Responsibilities
Manage financial operations for Recreational Wellness, including accounting, reconciliation, purchasing, reimbursements, and revenue projections for departmental budgets and sport club fundraising.
Collaborate with campus partners to oversee and enhance revenue-generating summer programs within Recreational Wellness.
Ensure compliance with human resources and payroll policies and procedures within Recreational Wellness, including onboarding, timekeeping, and offboarding.
Recruit, train, and develop assigned Sport Center business student employees and/or graduate assistants.
Train and mentor Sport Club Financial Officers in budget management and financial policies.
Support sport club and departmental fundraising and sponsorship initiatives in coordination with University Development (e.g., Torero Tuesday, Changefunding, etc.).
Partner with University Branding and Marketing to ensure proper branding for all departmental and sport club materials.
Facilitate monthly business team meetings with department administrators.
Manage all departmental contracts in collaboration with University administration.
Participate in Recreational Wellness, Campus Recreation, Student Affairs, and University-wide meetings and committees as assigned.
Serve as part of the Recreational Wellness leadership team’s on-call structure as needed, including nights and weekends.
Collaborate on and co-facilitate the Sports Center student staff orientation at the beginning of every year as well as the monthly student staff development meetings.
Conduct evaluations and goal-setting sessions for assigned business student employees.
Contribute to the assessment of operational and co-curricular learning outcomes.
Develop and lead student staff training experiences aligned with Student Affairs Co-Curricular Learning Outcomes and the Thriving Student Model.
Provide training and mentorship for Sport Club leaders (Financial Officers and General Managers) on budget preparation, financial management, and university fiscal policies.
Conduct annual transition meetings for Sport Club leadership.
Hold bi-monthly one-on-one meetings with Sport Club Financial Officers.
Lead and contribute to division/campus projects that enhance student engagement and organizational success.
Oversee Sports Center and/or Wellness Center facility operations when serving as the designated lead staff member, including student employee management, special event coordination, risk management, and facility maintenance.
Contribute to or lead division/campus projects to advance student success and organizational goals.
Complete seasonal, ad hoc, or ongoing assignments based on department priorities.
Qualifications
Bachelor’s degree in Recreation Administration, Business Administration, or a related field required; Master’s degree preferred.
Two additional years of work experience may substitute for Bachelor’s degree, at the rate of one year of experience is equivalent to two years of higher education.
2 years of experience in accounting and/or budgeting required.
1 year of experience working in a supervisory role with young adults in recreational programs or activities required.
Skills and Abilities
Initiate, coordinate, and complete projects independently.
Strong communication, interpersonal, and conflict resolution skills.
Effective teamwork with diverse perspectives and personalities.
Organizational skills with the ability to manage multiple tasks and programs.
Adaptability and willingness to embrace change.
Knowledge and application of student development theories.
Experience in employee training and professional development.
Ability to reconcile and manage financial accounts.
Understanding of business practices related to financial transactions.
Commitment to the Catholic mission and vision of the University.
Demonstrated commitment to diversity, equity, inclusion, and antiracism, including personal learning and development in these areas.
Demonstrated commitment to student learning and co-curricular development, with experience in program assessment.