Business Services Assistant

Principal Duties and Responsibilities

• Deliver outstanding client service to both internal and external clients.
• Welcome and assist clients and manage incoming client phone calls.
• Heavy email management via MS Outlook.
• Arrange appointments and meetings (including virtual platforms such as Zoom and MS Teams) and maintain attorney calendars.
• Process Conflict Check Requests and New Business Memos and manage the scanning, printing, and photocopying of documents.
• Reserve conference rooms, coordinate car services, and manage travel arrangements.
• Database Management: Update attorney time entries, contacts, and marketing initiatives in relevant databases.
• Create and revise documents using MS Word, Excel and PowerPoint.
• Financial Administration: Prepare and submit expense reports and vendor invoices using Emburse Enterprise.
• Project Assistance: Support overflow work across both Legal and Business Professionals teams and special multi-month projects as needed with individual Business Professionals teams

Qualifications

• Educational Background: A Bachelor’s Degree is required.
• Technical Proficiency: Proficiency in the Microsoft Office suite required.
• Communication Skills: Strong verbal and written communication capabilities, with a keen focus on detail and customer service.
• Professional Attributes: Must be a professional, proactive, and energetic team player.
• Organizational Skills: Exceptionally well-organized and detail oriented.
• Project Management: Ability to manage multiple projects within a deadline-driven environment.
• Urgency and Flexibility: Capable of acting with a sense of urgency when necessary and willing to work overtime, including weekends and holidays, potentially on short notice.
• Interpersonal Skills: Ability to cultivate and maintain professional working relationships with attorneys and business professionals.

Work Schedule and Onboarding Details

Standard working hours are from 9:00 AM to 5:00 PM, Monday through Friday. During the initial training and onboarding phase of five months, BSAs are required to be onsite five days a week. Following the successful completion of the onboarding phase, BSAs will transition to a hybrid schedule, consisting of four days onsite and one day working remotely.

Pay

$55,000. Paul, Weiss offers competitive compensation and benefits packages. The firm considers a number of factors when determining compensation, including, but not limited to, education, years of experience, levels of experience, competency levels and other relevant skills and qualifications.