Business Operations Specialist

Responsibilities

• Support with maintaining records of deposits, PCard transactions, student uniforms, cash collection, and incoming/outgoing packages.
• Purchase Orders processing in a timely manner for the Academy.
• Manage the School Store, including selecting inventory, tracking sales, and maintaining adequate stock levels.
• Track, file, and review Invoices, VPR, PCard and incoming and outgoing packages.
• Monitor and maintain accurate financial records for various committees and department funding accounts across HCPA.
• Enter and document all incoming invoices, credits for payment.
• Logistical support for school events, including ordering supplies and managing event budgets.
• Cook with vendors and internal departments to ensure timely procurement and delivery of supplies.
• Maintain digital and physical filing systems for business documents and correspondence.
• Maintain, issue, and reconcile the petty cash fund in accordance with school policies and ensure proper documentation and receipts are collected.
• Support the checkout process for school-issued credit cards.
• Accounts Payable as needed with invoices, financial activities and general fiscal operations of the school district with purchasing, accounting, payables, receivables, journal entries, reconcile statements, etc.
• Ensure all refund requests follow proper approval and documentation procedures.
• Track and resolve issues related to lost, delayed, or incorrect packages.

Requirements

• Associate Degree or equivalent of experience.
• Ability to work in a cooperative and collaborative learning environment.
• Knowledge of computer operation, applications, data entry and retrieval.
• Knowledge of office procedures, practices, and policies.
• Knowledge of first aid procedures.
• Ability to work under pressure, completing work in an accurate manner while meeting conflicting deadlines and schedules which are often set by others despite frequent interruptions.
• Ability to use initiative and exercise sound and effective judgment within established guidelines.
• Strong interpersonal skills - the ability to work effectively with students, parents, district staff and community members from diverse backgrounds.
• Ability to communicate effectively, both verbally and in writing.
• Excellent organizational and time management skills; ability to multi-task.
• Knowledge of the programs, functions, and procedures of a school setting.
• Ability to remain calm in emergency and stressful situations.
• Ability to exercise initiative and sound and effective judgment within established guidelines.
• Ability to Analyze situations carefully and adopt effective courses of action.