Business Operations Specialist

About the role

The Department of English is looking for a Business Operations Specialist to perform a broad scope of financial tasks. Under general supervision, this position completes financial activities within the department and for areas, centers, and initiatives that receive operational support from the department. This position furthers the department’s mission as an academic unit by supporting students, faculty, and staff with financial activities that advance the university’s charter.

Responsibilities

• Follow all unit, college, and university policies, practices, and regulations as it relates to the position.
• Process Procurement Card (P-Card) transactions from purchase through to reconciliation in accordance with university policies and procedures.
• Filer and record all transactions the position is responsible for processing in unit's log and maintain documentation in unit’s database/shared drive.
• Submit requisitions, supplier invoices, and non-travel expense reports in Workday FMS.
• Submit receipts for purchase orders as goods are received and services performed.
• Submit invoices to Accounts Payable, ensuring payments are processed and following up as needed on payment status.
• Prepare and submit travel requests and expense reports in Concur.
• Process deposits in accordance with cash-handling policy and practices and verify the deposit shows in the correct account.
• Process disbursements for scholarships, fellowships, awards, prizes, mini-grants, etc.
• Complete documentation necessary for financial transactions, including, but not limited, the unit’s request to use funds (RUF) form, business meals form (BMF), interviewee expense summary, independent contractor determination checklist (ICC), speaker/artist/performer agreement (SAP), etc.
• This position receives regular review of objectives.
• Other duties as assigned.

Requirements

• Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Qualifications

• Knowledge of applicable federal, state and regulatory requirements, laws and standards.
• Knowledge of basic accounting principles, financial practices, regulations and standards.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.
• Skill in planning, analyzing and establishing priorities.
• Ability to work effectively in an environment subject to quickly changing priorities, sensitive information and short deadlines and/or are subject to resolution of conflicts.
• Ability to develop and maintain cooperative, professional working relationships both within and across organizational areas.
• Ability to work effectively and collaboratively with faculty and staff.
• Knowledge of PC-based software for spreadsheet, database, word processing and presentation applications.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Benefits

Salary Range: $51,500-$55,000 annually; DOE

Pay

$55,000.00 USD Annual

Schedule

Full time

Benefits

Not specified

Skills

• Knowledge of applicable federal, state and regulatory requirements, laws and standards.
• Knowledge of basic accounting principles, financial practices, regulations and standards.
• Skill in establishing and maintaining effective working relationships.
• Skill in effective communication, both verbal and written.
• Skill in planning, analyzing and establishing priorities.
• Ability to work effectively in an environment subject to quickly changing priorities, sensitive information and short deadlines and/or are subject to resolution of conflicts.
• Ability to develop and maintain cooperative, professional working relationships both within and across organizational areas.
• Ability to work effectively and collaboratively with faculty and staff.
• Knowledge of PC-based software for spreadsheet, database, word processing and presentation applications.
• Ability to clearly communicate verbally, read, write, see and hear to perform essential functions.

Benefits

Not specified

Pay

$55,000.00 USD Annual

Schedule

Full time

Location

Campus: Tempe

Instructions to Apply

To be considered, your application must include all of the following attachments: - Cover letter - Resume or CV Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.