Business Operations Manager
About the role
The Division of Educational Ventures is seeking a Business Operations Manager. This is a full-time (1.00 FTE), 12-month, professional faculty position. The Division of Educational Ventures (DEV) is a growing, innovative, and collaborative organization with a commitment to providing high-quality online education.
Responsibilities
Serves as primary contact for Ecampus business operations and represents leadership with university partners regarding business functions and facilities.
Oversees the use of facilities by leading space planning and negotiation of space, construction and assembly of workstations and work areas, coordinating moves and other responsibilities related to the use of facilities.
Participates with other unit leaders within the division in the day-to-day operations of Ecampus and attends directors’ meetings.
Researches, develops and recommends administrative policies and procedures related to division operations, administration and facilities.
Participates in budget development and monitors division’s operations budget activity.
Serves as liaison with the university’s controller team to provide thorough and accurate budget and expenditure information to Ecampus executive leadership that aids in short- and long-term decision-making.
Serves as budget authority and purchasing approver for services and supplies related to the operations of the division.
Provides approval and signature for regular expenses up to $25,000. Routes irregular purchasing requests of any amount to the vice provost for approval.
Ensures compliance with applicable laws, rules, regulations, and policy.
Oversees Foundation funds and provides review and approval of expenditures on Foundation accounts.
Ensures compliance with applicable laws, rules, regulations, and policy.
Provides direction and leadership of administrative support team that provides office management, reception, travel and expense, finance support, contract management, and recruitment.
This position plans, assigns and approves work; rewards/disciplines; responds to grievances; hires/fires; prepares and signs performance evaluations/reviews of employees.
Identifies professional development opportunities and coordinates participation.
Directly supervises administrative support team members.
Requirements
Master’s degree in Business Administration, Finance, Accounting, or a related field. Bachelor’s degree in Business Administration, Finance, Accounting, or a related field with equivalent combination of education and experience.
Minimum of 5 years of progressively responsible experience in business operations, financial management, and human resources.
Experience with budget development, monitoring, and compliance.
Experience with facilities management and space planning.
Experience with administrative support team leadership and supervision.
Excellent interpersonal, communication, and organizational skills.
Ability to work independently and as part of a team.
Ability to manage multiple tasks and prioritize effectively.
Ability to develop and implement policies and procedures.
Ability to maintain confidentiality and handle sensitive information.
Ability to work flexible hours and travel as needed.
Qualifications
Master’s degree in Business Administration, Finance, Accounting, or a related field. Bachelor’s degree in Business Administration, Finance, Accounting, or a related field with equivalent combination of education and experience.
Minimum of 5 years of progressively responsible experience in business operations, financial management, and human resources.
Experience with budget development, monitoring, and compliance.
Experience with facilities management and space planning.
Experience with administrative support team leadership and supervision.
Excellent interpersonal, communication, and organizational skills.
Ability to work independently and as part of a team.
Ability to manage multiple tasks and prioritize effectively.
Ability to develop and implement policies and procedures.
Ability to maintain confidentiality and handle sensitive information.
Ability to work flexible hours and travel as needed.
Skills
Strong analytical and problem-solving skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite.
Experience with budgeting and financial management software.
Experience with human resources management software.
Experience with facilities management software.
Ability to work independently and as part of a team.
Ability to manage multiple tasks and prioritize effectively.
Ability to develop and implement policies and procedures.
Ability to maintain confidentiality and handle sensitive information.
Ability to work flexible hours and travel as needed.
Benefits
Full-time, benefits eligible position.
Comprehensive benefits package including medical, dental, vision, life insurance, retirement savings, paid leave, tuition reduction, and more.
Flexible work arrangements.
Work-life balance programs including dual career assistance resources, family resource center, affinity groups, and an employee assistance program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance.
Pay
Starting salary within the salary range will be commensurate with skills, education, and experience.
Schedule
Hybrid schedule.