Business Operations Manager

Responsibilities

• Manage accounts payable and accounts receivable processes
• Support payroll administration and related documentation
• Track project budgets, invoices, and operational KPIs
• Maintain organized operational records and reporting trackers
• Prepare and route standard forms, contracts, and operational documents
• Maintain document management and filing systems
• Cook up approvals, signatures, and administrative follow-through
• Support basic contract administration and recordkeeping
• Manage software subscriptions, renewals, and vendor accounts
• Coordinate onboarding and administration for operational platforms and tools
• Maintain vendor records and billing organization
• Provide administrative and operational support leadership
• Help coordinate internal projects and operational follow-ups
• Track action items, deadlines, and ongoing initiatives
• Aid in improving operational processes and organization as the company scales

Qualifications

• 2+ years of experience in operations, administration, executive support, office coordination, or similar roles
• Exceptional organization and attention to detail
• Strong written and verbal communication skills
• Comfortable working independently in a remote environment
• Strong follow-through and ability to manage multiple priorities
• Proficiency with spreadsheets, Google Workspace, and common SaaS platforms

Nice to Have

• Startup experience
• Experience supporting finance operations or bookkeeping coordination
• Legal assistant or contract administration exposure
• Experience supporting executives or founders