Business Operations Manager

About the role

A-CAP is a leading provider of capital and third-party asset management solutions. This role reports to the Director of Accounting Operations and is based in Des Moines.

Responsibilities

• Oversee and control the administrative budget for contracts, equipment, and general supplies
• Act as Account Payable contact point for the firm, collecting & process invoices, working on vendor management, processing accounting entries and manage collections and financial documents as needed
• Maintain inventory, source suppliers, and order necessary office supplies and IT equipment
• Act as liaison with building management, overseeing office maintenance, security, and facility issues and maintaining equipment (copiers, printers)
• Provide frontline technical support for office-related issues (conference rooms, equipment, connectivity) and escalate to IT partners as needed.
• Assist HR and management by filtering job applications, coordinating interviews, and running employee induction programs.
• Perform monthly payroll reconciliation between HR payroll system and accounting general ledger system to guarantee accuracy on payroll controls
• Act as liaison of HR benefits and services inside the company, being main contact point with HR PEO vendor (Professional Employer Organization) for employees’ question related to HR
• Oversee daily office procedures, manage office equipment, and ensure a clean, organized workspace.
• Plan and execute corporate functions, including but not limited to holiday parties, team-building activities and conferences.
• Ensure company compliance with workplace safety protocols, labor standards, and HR policies
• Oversee incoming and outgoing communications including mail, shipments, and internal announcements.
• Identify opportunities to streamline office operations, implement best practices, and drive continuous improvement.
• Other duties and responsibilities as assigned

Requirements

• 2 - 5 years of progressive experience in managing office operations, administration, or a supervisory role in a professional services or fast-paced corporate environment.
• Notary Public certification, or willingness to obtain with the first 90 days of employment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), office equipment, and an aptitude for learning project management software and accounting platforms.
• Strong problem-solving skills, with the ability to anticipate needs and deliver solutions independently.
• Professional demeanor with the ability to handle confidential information with discretion.

Benefits

• Competitive compensation programs
• Employer-sponsored medical, dental, and vision insurance
• Paid Life & AD&D Insurance (for employees and families)
• Paid Disability Insurance (STD + LTD)
• Paid Parental Leave
• Paid Vacation and Sick Leave
• Paid Holidays
• Voluntary Supplemental Insurance
• Safe Harbor 401(k) plan with employer match
• And other benefits and perks!

Pay

Compensation is competitive and commensurate with experience.

Schedule

This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 6:00 p.m., 40 hours weekly, or as otherwise arranged with the manager of the department.