Business Operations & Administration Coordinator

Responsibilities

• Own and administer a variety of internal operational systems and workflows
• Maintain records, documentation, databases, and operational trackers across the company
• Support internal process improvement initiatives and help scale administrative infrastructure
• Ensure operational processes are executed accurately, consistently, and on time
• Develop and maintain documentation, standard operating procedures, and internal resources
• Support cross-functional projects and operational initiatives as the company grows
• Employee & Recruiting Administration
• Administer onboarding and offboarding processes and associated documentation
• Maintain employee records and support employee lifecycle administration
• Manage routine administrative tasks associated with recruiting and People Operations systems
• Support the administration of company software platforms and operational systems
• Manage routine user provisioning, access requests, recordkeeping, and system maintenance
• Maintain organized records to support audits, compliance requirements, and operational reviews
• Aid with the routine administration of compliance, HR, recruiting, and business operations systems
• Help maintain operational documentation, internal resources, and administrative workflows
• Support the execution of recurring company processes and operational initiatives

Requirements

• 1–4 years of experience in business operations, administration, recruiting coordination, executive support, office operations, HR coordination, or a related field
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Strong sense of ownership and accountability
• Ability to handle sensitive and confidential information with discretion
• Highly proactive and resourceful problem-solving mindset
• Demonstrated ability to effectively leverage AI tools (e.g., ChatGPT, Claude, Gemini, Notion AI, or similar platforms) to improve productivity, automate workflows, conduct research, create documentation, and solve operational problems

Qualifications

• Interest in business operations, people operations, recruiting, compliance, or company-building

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Unlimited PTO
• Stock Option Plan
• Office food and beverages

Pay

$75,000–$110,000**

Schedule

In person required.