Business Officer 1 (NY HELPS) - 30659

About the role

Reporting to the Supervising Veterans Home Fiscal Administrator (M-1), the Business Officer (BO) 1, SG-18, will serve as the contract, procurement, and purchasing specialist for the NYS Veterans Home at St. Albans in accordance with NYS Finance Law, procurement guidelines, and facility policies. They will oversee, coordinate, and participate in contract, procurement, and purchasing activities, including the supervision of clerical or paraprofessional staff.

Responsibilities

• Monitor inventory levels, review and approve purchase requests, advise on acquisition sources and requirements, and identify and resolve discrepancies.
• Research and provide recommendations on vendors and cost-effective measures for acquiring goods, equipment, and services.
• Meet with vendors and contractors to discuss potential purchases and negotiate pricing.
• Develop, evaluate, and review contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Request for Information (RFIs), Requests for Application (RFAs), Sole/Single Source procurements, and related financial documents.
• Publish contract and procurement requirements for bidders.
• Perform routine administrative processes associated with contract, procurement, and purchasing activities.
• Monitor and review contractor performance and compliance; address necessary contract modifications and amendments.
• Ensure fiscal responsibility and audit readiness, aligning with the Home’s allocated budget.
• Lead meetings with the Department’s Health Facilities Management Central Office, the Department’s Bureau of Contracts, and other entities.

Qualifications

Minimum Qualifications

Transfers: Current New York State employee with one or more years of permanent, contingent-permanent, or 55 b/c service in a position eligible for transfer under Section 70.1 or 52.6 of the Civil Service Law to Business Officer Trainee 1, Business Officer Trainee 2, or Business Officer 1.

Open Competitive HELPS Qualifications:

• Business Officer Trainee 1: Four years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
• Business Officer Trainee 2: Five years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.
• Business Officer 1: Six years of experience in the administration of a business office or program, including responsibility for one or more of the following areas: accounting, budgeting, contract administration, and purchasing.

Substitution: Associate degree may substitute for two years of specialized experience; bachelor's degree may substitute for four years of specialized experience; master's degree may substitute for five years of specialized experience; J.D. may substitute for six years of specialized experience.

Preferred Qualifications: Experience in a New York State operated skilled nursing facility.

Pay

The posted salary range is $57,764 - $89,138, including a downstate adjustment of $4,000. Appointment may be made at either the Trainee 1 or Trainee 2 level (equated to Grades 14 or 16), or Business Officer 1 - Grade 18, depending on qualifications.

Benefits

• Holiday & Paid Time Off
• Public Service Loan Forgiveness (PSLF)
• Pension from New York State Employees’ Retirement System
• Shift & Geographic pay differentials
• Affordable Health Care options
• Family dental and vision benefits at no additional cost
• NYS Deferred Compensation plan
• Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds

Benefits package is worth 65% of salary.