Business Office Manager (Part-Time)

At Brandywine by Monarch Communities, we value compassion, innovation, and community. Our team is committed to making a meaningful impact on the lives of our residents and fostering a collaborative and supportive work environment. This is a non-exempt, hourly position.

Responsibilities and Duties

• Administer the day-to-day functions of the business office.
• Prepare and process monthly resident invoicing, maintain resident databases.
• Process and maintain accounts receivable and vendor billing operations.
• Process monthly Long Term Care insurance billing.
• Work with the Leadership Team to place open job ads, help screen potential candidates, generate offer letters, and create job descriptions for new hire orientation.
• Assist Leadership Team with disciplinary action and meet with associates to discuss issues and concerns while maintaining confidentiality.
• Complete payroll accurately and timely.
• Maintain associate personnel files, resident business files, and vendor files.
• Order and maintain office supplies; provide phone system expertise; utilize SharePoint for all policies and procedures.
• Occasional weekend coverage as support for the Leadership Team.
• Supervise the Concierge/Front Desk and provide backup when needed.
• Other duties as assigned by the Executive Director and/or regional operations partners.

Requirements

• Associate's degree or equivalent from a two-year college or technical school, or 4 years of business office administration experience.
• 1-2 years’ experience in a related field.
• Previous Business Office experience preferred.
• Strong organizational skills with the ability to manage multiple tasks in a fast-paced environment.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and company information.
• Proficiency in computer skills, Microsoft Office (Windows, Outlook, Excel) with the ability to learn new software applications.

Physical Abilities

• While performing the duties of this job, the associate is often required to stand, walk, sit, use fine and gross motor skills, reach with hands and arms, balance, stoop, kneel, talk, hear, and smell.
• An individual in this position will be required to lift or carry weight up to 50 lbs.
• Intermittent physical activity includes lifting and supporting residents.
• The associate must use proper body mechanics.

Pay

$30 - $40 per hour

Schedule

20-24 hours per week

Benefits

• Paid Time Off (PTO)
• Flexible Schedule
• On-the-job training
• Employee Assistance Program (EAP)
• Free Parking

Other Compensation Programs

• Employee Referral Bonus
• Resident Referral Bonus