Business Office Manager

Location: YMCA of the Suncoast Citrus Memorial Health Foundation

Rate of pay: Full time hourly $17.00/hr

About the Role

Under the direction of the Branch Executive Director, the Office Manager/Coordinator is directly responsible for the management of the administrative office and its systems. In cooperation with the Branch Executive Director, duties also include assistance with special events, Annual Giving Campaign, Board of Directors/Committee relationships, HR issues, and overall day-to-day administration of the Branch.

Requirements

• Must be at least 21 years old.
• High school graduate or equivalent required.
• A degree with an emphasis in Business Administration or a related field preferred.
• Two to four years of experience in a related field is preferred.
• Must possess strong oral and written communication skills and be goal-oriented.
• Good communication, computer, accounting, clerical, and customer service skills.
• Must understand and practice YMCA Character Development values of Caring, Honesty, Respect, and Responsibility, and the YMCA mission.
• Upon hire, must complete Intro to the Y's Cause and Culture and Y's Way to Service and Engagement.
• A valid driver's license is required.
• SMART, CPR/AED, and First Aid certifications preferred.

Skills

• Effective communication and interpersonal skills.
• At least one year of personal computer and data entry knowledge.
• Must type 30 words per minute and be proficient in Microsoft Office.
• Strong organizational skills and a positive attitude.

Responsibilities

• Prepare daily deposits for all transactions processed at the branch.
• Responsible for the proper coding of all invoices.
• Process all petty cash requests and reconcile petty cash for reimbursement.
• Assist administrative, membership, and program staff by providing clerical assistance.
• Responsible for ordering, storing, and maintaining office supplies and related materials.
• Responsible for the PHP applications and all related communications.
• Assist in the Annual Giving Campaign as campaign secretary and in all fundraising efforts.
• Assist with all branch special events in an administrative capacity.
• Create a nurturing and safe environment by reporting suspicious activity that may lead to child abuse or may violate the code of conduct.
• Keep supplies organized, maintain and clean facility, and care for equipment.
• Role model SMART Key Leadership Competencies: Collaboration, Communication and Influence, Critical Thinking, Program and Project Management, Emotional Maturity, and Functional Expertise.

Physical and Mental Requirements

• May be required to lift up to 30 pounds.
• May be required to stand or sit for extended periods of time.
• Must be capable of multitasking, working under pressure, as well as communicating verbally and in writing when dealing with members, staff, and volunteers.