Business Office Manager

Provincial Senior Living, part of the Discovery Senior Living family, manages lifestyle-focused senior living communities. Our company is built on our “Pillars of Excellence” and employs thousands of team members committed to providing excellent experiences for our residents.

Benefits

• Competitive wages
• Access to wages before payday
• Flexible scheduling options with full-time and part-time hours
• Paid time off and holidays (full-time)
• Comprehensive benefit package including health, dental, vision, life, and disability insurances (full-time)
• 401(K) with employer matching
• Paid training
• Opportunities for advancement
• Meals and uniforms
• Employee Assistance Program

Responsibilities

• Prepares and submits necessary documentation for resident move-ins, move-outs, transfers, and ancillary charges.
• Oversees cash controls including the depositing and posting of cash receipts and implementing and monitoring controls over petty cash.
• Maintains daily cashbooks for operational accounts and prepares monthly bank reconciliation.
• Monitors and oversees the processing of accounts payable.
• Ensures department managers complete appropriate assignment of departmental expenses and supporting documentation is executed and maintained.
• Coordinates the processing of payroll and employee benefits; and the payment of insurance, real estate taxes, and related reporting requirements.
• Prepares and enters journal entries and maintains appropriate sub schedules for Balance Sheet accounts.
• Reviews and distributes the monthly financial statements.
• Prepares management reports as requested.
• Maintains team member, resident, vendor, and financial accounting files in accordance with established policies and requirements.
• Interfaces with residents on billing/collection issues.
• Oversees preparation and maintenance of resident files, records, and reports.
• Manages community Human Resource function, including new hire orientation.
• Oversees payroll and team member paperwork including new hire and change forms.
• Manages open positions using the applicant tracking system (ATS) and job postings.
• Manages scheduling for Concierge team members.
• Creates set-up and oversight for Health Center residents'/patients' private accounts and prepares necessary reports to adhere to State, Local, and Federal guidelines.
• Other duties as assigned.

Requirements

• Bachelor's degree in Accounting with one-year experience as an Accountant, or
• Associate's degree in Accounting with two to three years related experience