Business Manager - Laboratory for Aggregate Economics and Finance (LAEF)

About the role

The Laboratory for Aggregate Economics and Finance (LAEF) seeks an experienced Business Manager to oversee administrative operations and support the Director in managing the institute's activities.

Responsibilities

• Manages, plans, and administers a broad range of administrative operations for LAEF, including budgetary financial management, program management, event management, IT, space planning/facilities, and development/fundraising.
• Gathers, analyzes, prepares and summarizes recommendations for financial/resource plans in addition to a wide range of topics.
• Develops and recommends long- and short-term operational goals.
• Performs varied and complex research to support the program and financial management recommendations and feasibility analyses.
• Develops internal policies and procedures to ensure appropriate internal controls and safeguarding of university assets.
• Advises on and interprets policies pertaining to business and finance, personnel, and campus policies.
• Presents LAEF operations to the campus community, university committees, and external international academic community.
• Serves as the business officer for LAEF with central campus offices.
• Provides oversight, decision-making, and guidance to the development of the website to inform the public and visitors.
• Oversees IT support for LAEF.
• Supervises temporary, part-time, and/or student employees.
• Performs short- and long-term planning for LAEF programs, including hosting international research workshops and conferences/symposia.
• Negotiates with vendors and/or campus services for logistical arrangements and risk management.
• Negotiates financial agreements for visiting researchers.
• Compiles, contributes, and produces proceedings of the conferences to the larger academic world, representing both LAEF and UCSB to the international academic community.
• Provides and maintains website presence, including updates for events, news, announcements, etc.
• Develops LAEF framework for private gift support to fund the on-going operation of the institute.
• Serves as the liaison for major gift prospects in accordance with development of private gift support vis-a-vis LAEF.
• Represents LAEF at public and University events that may have an impact on the funding and visibility of the institute.
• Evaluates development efforts with respect to long-term goals of LAEF.

Qualifications

• Bachelor's Degree in related area and / or equivalent experience / training
• 1-3 years Relevant experience in business administration, finance, and/or management
• 1-3 years Financial administration experience, including fund accounting
• 1-3 years Experience in event coordination
• Knowledge of financial and accounting concepts, adhering to policies and procedure
• Ability to use sound judgment in responding to issues and concerns
• Solid communication and interpersonal skills to communicate effectively with all levels of staff verbally and in writing
• Solid organizational skills and ability to multi-task with demanding timeframes
• Working knowledge of common organization-specific and other computer application programs
• Ability to use discretion and maintain confidentiality

Preferred Qualifications

• Preferred Master's Degree
• Familiarity with UCSB policies and procedures related to accounting, budgets, payroll, procurement, and Academic Personnel
• Broad knowledge of UCSB financial applications, such as Gateway, Concur, UCPath, Kronos, Expresso Financial, Data Warehouse, online travel, etc.
• Broad knowledge of UCSB Academic Personnel applications, such as UC Recruit and AP Folio