BUSINESS MANAGER II

About the role

The Business Manager for the UGA Gwinnett Campus manages professional, fiscal, and administrative processes for planning, organizing, leading, and controlling the unit’s fiscal and logistical activities.

Responsibilities

• Manage all campus financial operations, including account balancing, budgeting, invoicing, purchasing, and general ledger reconciliation.

• Project financial needs and prepare annual budgets for Director approval; submit via the UGA budget development process and ensure proper fiscal year closeout.

• Serve as CESS unit coordinator and P-card facilitator; review and approve purchase orders and check requests.

• Process and oversee departmental sales and service, Foundation accounts, budget amendments, journal vouchers, interdepartmental transfers, and related fiscal documents.

• Serve as budget controller for student activity fee and student technology fee accounts; process all financial documents in accordance with governing policies and procedures.

• Maintain and improve campus finance practices and procedures to ensure compliance with all applicable university, state, and federal requirements.

• Oversee preparation and processing of campus-related contracts in coordination with the UGA Procurement Office.

• Serve as liaison between the Gwinnett Campus and the VP for Instruction, Fiscal Affairs, and the Office of Student Affairs on fiscal matters and standard operating procedures.

• Set up and maintain staff access to university financial systems; maintain system access records.

• Attend monthly VPI workshops and periodic OneSource Status Calls to keep campus staff updated on university policy and current fiscal matters.

• Maintain and update the campus Business Manager Handbook; ensure proper inventory procedures are followed.

• Serves as the lead data manager for the Gwinnett Campus.

• Collect, interpret, and prepare reports on student enrollment, space use and allocation, resource allocation, and recruitment markets.

• Assist the Director in obtaining and reporting campus data to inform strategic planning and resource decisions.

• Maintain and update digital and paper financial archives in accordance with UGA’s records retention schedule.

• Process payroll for all pay types and ensure the department submits timecards by the payroll deadline.

• Resolve leave and payroll issues for all faculty and staff.

• Serve as primary Gwinnett Campus contact for UGA Payroll.

• Serve on the campus leadership team, on university committees, and represent the campus as needed.

• Support special events, one-time initiatives, and perform other duties as assigned by supervisor.

Qualifications

• Bachelor’s degree in a related field or equivalent and 2 years of professional experience.

• Preferred qualifications include:

  • Thorough knowledge of management and supervision practices and techniques.

  • Knowledge of accounting and budgetary theory, principles, and practices.

  • Knowledge of UGA policies and procedures, as well as state and federal laws and regulations pertaining to departmental budgets and accounting practices.

  • Skills in applying accounting and financial management principles.

  • Excellent communication skills.

Skills

• Thorough knowledge of management and supervision practices and techniques.

• Knowledge of accounting and budgetary theory, principles, and practices.

• Knowledge of UGA policies and procedures, as well as state and federal laws and regulations pertaining to departmental budgets and accounting practices.

• Skills in applying accounting and financial management principles.

• Excellent communication skills.

Benefits

Benefits eligible. Commensurate with experience.

Pay

Commensurate with experience.

Schedule

Full Time - 8:00 AM - 5:00 PM, Monday through Friday.