Business Manager & Full Charge Bookkeeper

Position Overview

The Business Manager & Full Charge Bookkeeper assists the Superintendent of Catholic Schools, building principals, and the Diocesan Director of Parish & School Financial Services in the day-to-day management of school finances, including full-charge bookkeeping services, and ensures timely and accurate financial reporting, implementation of internal financial controls, and administration of school finances, in compliance with Church law, civil law, and diocesan policies.

Essential Duties & Responsibilities

• Prepare payroll
• Administer employee benefits plans at each location you support. This includes the notification of employees during the open enrollment process, reconciliation of monthly billing, and updating payroll deduction changes.
• Manage accounts payable assisted by office administrative assistants
• Implement student billing transactions
• Monitor past due accounts and update aging report
• Prepare Statement of Cash Flows & Projections
• Maintain all insurance records and rental contracts
• Reconcile general ledger
• Track capital equipment and depreciation
• Track loan payments and banking records
• Update Diocesan Reports
• Complete quarterly financial reports
• Prepare and implement the budget with the Principal and Finance Committee
• Communicate with Curriculum Facilitators regarding department purchasing
• Track fundraising revenue and record all money coming into the school from events, departments, clubs, etc.
• Support the annual audit or audit review interfacing with third party vendor with the support of the Director of Parish & School Financial Services
• Make adjusting entries based on auditors’ reports
• Acquire and process data for financial aid with the administrative assistant
• Monitor inventory of equipment received through the federal EANS grant
• Other duties as assigned

Requirements

• Bachelor’s degree in business, finance, or accounting
• Commitment to the mission of Catholic schools
• Minimum of five years’ experience in business administration or accounting
• Proficiency with Microsoft Office: Word, Excel, etc, and accounting software programs
• Effective organization and time management skills
• Ability to maintain confidentiality with regard to personnel and family records