Business Manager

About the role

The Business Manager plays an essential role in supporting the daily operations, financial management, and administrative functions of the Marketing & Communications Department. This position works closely with the Chief Marketing Officer and serves as a trusted resource for department staff, campus partners, and university offices.

Responsibilities

• Oversees the financial management of budgets across Marketing & Communications units, including maintaining internal budget-tracking systems and monitoring expenditures.
• Serves as administrative assistant to the Chief Marketing Officer, providing support through signatory proxy authority, scheduling assistance, documentation, and related administrative functions.
• Works closely with the Chief Marketing Officer to review prior-year budgets, prepare new fiscal-year budgets, and identify opportunities to support university marketing efforts effectively and efficiently.
• Collaborates with Procurement, Budget, Accounts Payable, and other university offices to support proper budget alignment, purchasing processes, payments, contract bids, and negotiations.
• Assists with financial processes related to internal marketing campaigns, including budget transfers, expense tracking, and coordination of funding sources based on departmental needs and approved budgets.
• Supports billing processes for Printing Services, including invoicing, tracking and posting revenue income, checks, credit card payments, encumbrance payments, and deposits for internal and external customers.
• Processes personnel-related paperwork, including staff and student personnel action requests, stipends, and related documentation for staff, students, and MURC employees.
• Provides payroll support for departmental staff and student workers.
• Coordinates travel arrangements for staff, students, and administrators in assigned areas; completes travel reimbursement forms and verifies that all required documentation is included for expense processing.
• Assists with university promotional item ordering, inventory management, and distribution.
• Provides administrative and logistical support for special events, meetings, and departmental initiatives.
• Assists the Director of Events & Brand Management with administrative coordination related to the Marco mascot program.
• Serves as a liaison for department staff by helping resolve administrative questions, troubleshooting procedural issues, interpreting departmental policies, and elevating urgent or sensitive matters to the Chief Marketing Officer.
• Helps supervise student workers as needed and provides functional guidance, training, and support to student employees performing departmental duties.
• Participates in training and professional development opportunities to strengthen job performance and maintain awareness of university processes, procedures, and best practices.
• Regularly attends Office Manager budget meetings and shares relevant updates with department leadership and staff as appropriate.
• Performs other related duties as assigned or directed.

Qualifications

The ideal candidate is highly organized, detail-oriented, service-minded, and comfortable managing multiple priorities in a fast-paced, collaborative environment.