Business Manager

Responsibilities

• Budget & Financial Management: Develop, manage, and monitor all departmental budgets across multiple funding streams (State, DIFR, IFR, SBF, University Hospital, LISVH, grant accounts); prepare annual and monthly cost projections, spending plans, and financial analyses; reconcile accounts using E#RAS, SUNY BI, SBU Reporting, and other financial systems; verify revenue, allocations, and expenditures; prepare and maintain the Campus Budget Module; conduct cost‑benefit analyses for purchases and operational initiatives; analyze IFR collection reports, identify trends, and recommend improvements; prepare IFR rates, semiannual IFR accrual reports, and IFR rate reviews; maintain schedules of billable overtime; invoice internal/external agencies and process expenditure transfers; support financial planning for MART, Children’s Hospital, East Campus operations, and healthcare sites; assist leadership with financial and operational transitions during ERP system implementations (WolfieOne) and suggest workflow/policy enhancements.
• Procurement, Purchasing & Financial Business Functions: Oversee all departmental procurement activities ensuring compliance with SUNY and University policies; supervise purchasing activities, track vendor contracts and service agreements, prepare cost‑benefit analyses for major purchases, resolve complex billing or vendor discrepancies; approve and monitor departmental purchases in WolfMart; manage contracts and vendor relationships; create and maintain detailed tracking spreadsheets for purchases, inventory, and projected expenses, including processing journal entries, forecasting cash flow, and maintaining audit‑ready documentation; manage interchange accounts ensuring accurate pass‑through expenses and year‑end zero‑balance reconciliation; compare departmental accounts across multiple systems to identify, track, and resolve discrepancies; coordinate with Procurement, Accounts Payable, Accounting, and other stakeholders to resolve financial issues; assist with inventory management, ordering, and delivery issues related to workflow processes.
• Personnel & Administrative Operations: Supervise Business Specialist and administrative staff in accordance with State and University policies; oversee hiring, training, evaluating, and development of staff; review personnel actions and PeopleSoft transactions for accuracy, budget impact, and line‑number management; monitor payroll records and resolve discrepancies; oversee departmental administrative functions, filing systems, and records retention to ensure compliance; develop and maintain Standard Operating Procedures (SOPs) for administrative/business functions; provide ongoing training in purchasing, time and attendance, office procedures, and financial systems; implement best practices and cross‑training to improve efficiency and continuity of operations.
• Financial, Grant & Strategic Operations: Support leadership with financial guidance and grant management, including maximizing grant resources, researching funding opportunities, coordinating proposal submissions, maintaining grant financial records per Federal guidelines, and preparing quarterly reports; ensure initiatives comply with grant requirements and applicable policies; conduct research and statistical analysis to provide actionable information for ERM leadership decision‑making; provide administrative, financial, and analytical support for departmental projects and special initiatives; collaborate on University committees, initiatives, and special projects as assigned, providing analytical and operational support to advance organizational goals; perform other duties or projects as appropriate to rank and departmental mission.

Requirements

• Bachelor’s degree (foreign equivalent or higher).
• Three (3) years of progressively responsible full‑time experience in administration, business operations, financial analysis, or a related area.
• Experience supporting one or more of the following: budget management, financial reporting, account reconciliation, procurement, and/or financial transactions.
• Experience preparing or analyzing financial reports, tracking financial transactions or departmental accounts, and identifying or resolving discrepancies.
• Supervisory experience.
• Proficiency with Microsoft Office Suite (Excel, Word), Google Workspace, and database/reporting tools.
• Must have, keep, and maintain a valid NYS Driver’s License; motor vehicle record free from major violations or a pattern of repeat violations.

Preferred Qualifications

• Advanced degree (foreign equivalent or higher).
• Prior experience with SUNY financial, procurement, and ERP systems (e.g. WolfMart, SUNY BI, SBU Reporting, PeopleSoft, WolfieOne/Oracle).
• Experience managing multi‑fund accounts governed under different policies and procedures (i.e. State, IFR, DIFR, SBF, Grants, Hospital/Healthcare funding).
• Experience working in a university, healthcare, or public‑sector environment.
• Prior purchasing, contract management