Business Manager

Duties And Responsibilities

• Affirm that sound financial management is practiced by the parish.
• This includes the development and monitoring of parish and school budgets and financial reports, assurance of timely and accurate reporting to parishioners, the diocese and various government agencies, assurance of proper deposit disbursement, and accounting for all parish community-related funds, and oversight of all major fundraising activities.
• Maintain responsible cash flow management system and maximizes cash management resources.
• Maintain accurate financial records and files.
• Attend Finance Council meetings, presenting financial reports and documentation for review.
• Create and evaluate Requests for Proposals for services and capital improvements.
• Ensure compliance with the policies of the Diocesan Fiscal Office.
• Attend diocesan meetings, training, and workshops conducted by the Office of Human Resources, the Diocesan Fiscal Office, and the Office of Risk Management.

Human Resources

• Supervise parish employees not directly accountable to the Pastor.
• Aid the pastor in recruiting, hiring and dismissing employees with the guidance of the diocesan Human Resource Department.
• Maintain an adequate level of knowledge on current employment laws.
• Distribute the most current diocesan handbook to all parish employees and ensure all employees sign for the handbook in electronic or physical signature.
• Establish and maintain job descriptions and performance evaluations for employees.
• Provide new employees with orientation, introductions and expectations of the workplace subject to the employee handbook.
• Process new-hire paperwork, I-9 verification and E-Verify, confirm background clearance, and payroll setup.
• Initiate pay and position changes and terminations through the diocesan HR system.
• Serve as the local Human Resources Representative, attend HR workshops by the Diocesan HR Department to stay updated and seek guidance and advice from the Office of Human Resources at the Diocese.
• Serve as parish Benefits and FMLA Administrator, coordinating all benefits for employees, communication to employees, open enrollment and ensuring that all employees eligible for benefits are enrolled or given an opportunity to enroll.

Facilities and Administration

• Solicit and review vendor agreements, bids and quotes, provide recommendations to the Pastor and Finance Council accordingly.
• Collaborate with the Maintenance Supervisor to ensure the church grounds and buildings are properly maintained and ensure all contracted maintenance is completed satisfactorily.
• Maintain accurate parish and facilities records including repair, construction, and financial records.
• Ensure all IT related technology is working properly and work to resolve issues as expeditiously as possible.
• Ensure compliance with the policies, procedures and guidelines of the Protected Self Insurance Program of the diocese of St. Augustine directed by the Diocesan Risk Manager.
• Function as a resource and support team members for all Parish activities and events.
• Organize and coordinate special parish events.
• Support the parish school as needed.
• Support parish ministries as needed.
• Perform other related duties as assigned by the Pastor.

Internet/Technology

• Provide technical support to staff and troubleshoot hardware and software issues.
• Manage and maintain computer networks and systems.
• Implement security measures to protect sensitive data.
• Update and install software and hardware as needed.
• Analyze and improve IT systems to meet the church needs.