Business Manager

Description ABOUT ASPIRE Aspire Public Schools operates a network of high-performing, college preparatory charter schools serving TK-12 scholars in communities across California. Founded in 1998—in an effort to transform the inequitable racial, social, and gender outcomes that our communities persist through—Aspire is one of the largest and most forward-thinking open-enrollment public charter school systems in the nation. Our purpose is to prepare our scholars for success in college, career, and life. At Aspire, we set a foundation for our scholars to gain knowledge, skills, and power to access and make choices for their families and post-secondary lives. Every day, our community of students, families, teachers and staff comes together to learn, work, and play in an environment grounded in our values of Bienestar (Well-Being), Culture of Belonging, Community Partnership, Agency & Self-Determination, and Joy. Job Summary The Business Manager is responsible for overall non-academic/instructional business operations of the school site including School Operations and Administration, Accounting, Finance and Budget Management, Data Management, School Leadership, and Serving as a Partner to the Principal. The Business Manager reports to the Principal, supervises supporting staff, and collaborates and partners with all school staff and home office teammates as well as with students, parents, and outside consultants/vendors. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions School Operations & Administration Manage full scope of responsibilities related to student enrollment, student recruitment, and attendance including outreach, training, and reportingManage all aspects of authorizer and charter compliance and state reporting, and maintains accurate electronic and hard copy recordsManage the school's multi truancy process in collaboration with the Admin Team Serve as a thought partner to the Principal, and contributor on key operational school decisions Manage or supervise management of vendor relationships such as those with landlord, local fire departments, copier services, and building safety contractors, etc. Lead school site emergency preparedness planning and execution in collaboration with colleagues on the Emergency Response TeamOversee Cafeteria Manager and any support staff in management of the Nutrition Program Manage or supervise management of the school site facility and responds to building management and facilities crises as neededAssist Administrative Team and/or Leads in the planning and execution of school-wide events (e.g. Graduation, Saturday School, New Student Orientation, Enrollment Events) Accounting, Finance and Budget Management Collect and process payments for a variety of accounts such as lunch accounts, donations, and fundraisers according to Aspire policy and best practicesServe as bookkeeper for school and prepare purchase orders for procurement, submit invoices and ensure timely payment to vendors Oversee and organize the free/reduced lunch program and is responsible for reporting Data Management Manages all aspects of the Student Information System and administrative functions ensuring integrity of student demographics, health, scheduling, and academic data Responsible for the custody of student files, ensuring they are complete, accurate, and properly organizedMonitor internal systems for managing and tracking student attendance, truancy management, and chronic absenteeismManage online student enrollment system (e.g. SchoolMint) during the open enrollment period, lottery, and registration School Leadership Manage office and other classified non-instructional staff (Office Assistants, Cafeteria Manager, Campus Monitors, Parent Coordinator, Building Manager, Custodian, as applicable)Manage performance of and train, develop and provide continuous feedback to non-teaching teammatesSupport the Principal in the participation of hiring school site teammates Seek out and attend relevant Aspire-wide and external professional development opportunities Other Administrative Tasks Coordinate and/or provide translation services for our students and families (as needed)Update school website Assist principal with all school and extracurricular activitiesSupport the business aspects and track submission of documents to home office, regional office, and operating district Demonstrate knowledge of, and support, the Aspire Public Schools mission, vision, value statements including antiracism, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior Perform other related duties as required and assigned Qualifications Competencies:Strong organizational, time management and multitasking skillsStrong interpersonal and communication skillsExperience in office management Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditionsAbility to create inclusive environments that honors and supports a diversity of backgrounds and perspectivesAbility to work independently as well as with a teamProfessional appearance and mannerKnowledge of Ed Code preferable (or interest in learning)Fluency in Spanish - highly desirableMinimum educational level:B.A. Degree preferred or equivalent work experienceExperience required:6 plus years in fast-paced, ever changing administrative position; experience in a school environment preferableSupervisory experience strongly preferredProficiency with Microsoft Office, network printing, copiers and fax machinesPhysical requirements:Stand, walk or bend over, kneel, crouch, reach overhead, grasp, push, and pull. Move, lift and/or carry up to 30 pounds to shoulder heightRepetitive use of hands (i.e. fine manipulation, simple grasping, and power grasping)Demonstrate normal depth perceptionSitting, walking or standing for extended periods of timeDexterity of hands and fingers to operate a computer keyboard, operate standard office equipment, and use a telephoneSee and read a computer screen and printed matter with or without vision aidsHear and understand speech at normal levels and on the telephone with or without auditory aidesWork authorization requirements: Clear the Department of Justice background screeningAuthorized to work in the United StatesProvide health (TB) clearance (most update every four years) WORK ENVIRONMENT The work environment characteristics are representative of those in a normal office, classroom/school setting which one might encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work indoors in a standard office environment, computer lab, and/or classroom environmentWork is performed in indoor and outdoor environmentsExposure to dust, oils, and cleaning chemicalsSome exposure to childhood and other diseases in a school environmentMay be required to work outside of typical work days and office hours to meet operational deadlines Pay scale can be found in this link: Business Manager Pay Scale EEO STATEMENT Aspire Public Schools provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. This position description intends to describe the general nature and level of work being performed by people assigned to this position. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant.