Business Director of Student Affairs and Auxiliary Services

About the role

The Business Director for Student Affairs reports to the Assistant Vice President of Auxiliary Services. The Business Director oversees the financial functions for Student Affairs, including fiscal management, budget preparation, and operational support.

Responsibilities

• Plan, direct and oversee the financial activities of the Student Affairs and Auxiliary Services operations, providing support and fiscal training to the employees as needed.

• Analyze and communicate emerging fiscal trends and deficits on a timely basis to senior management.

• Prepare reports (financial/productivity) and analyses setting forth progress, adverse trends and take appropriate corrective action and/or make appropriate recommendations.

• Monitor sales performances per operation to understand current revenue levels and liabilities, etc. Offer recommendations for improving financial outlook on an ongoing basis.

• Reconcile and generate monthly P&L statements for each operation of the department as well as a summary statement for the entire department.

• Generate and provide to the AVP and VPSA monthly budget reports for all divisional departments and operations.

• Work with all divisional budget managers to ensure spending controls are in place and budgets not overspent in a given fiscal year.

• Prepare and submit annual benchmarking analysis for several Auxiliary Operations.

• Ensure budget forecasting data reflected in the Hyperion budgeting system is accurate.

• Responsible for the internal cash management procedures and policies of the department to ensure proper controls, consistency and efficiency across all departments and operations.

• Develop and update Student Affairs written policies and procedures for budgets and financial reporting.

• Responsible for preparing analyses and leading WOR (weekly operating report) meetings for Hospitality and Dining Services.

• Maintain and manage accurate accounting/data records within Auxiliary and Student Affairs systems and interface to University’s system (Banner/Workday).

• Balance and reconcile accounts between in-house systems (i.e., CBORD, Win-Prism, Micro, Appetize POS, CS Gold and other systems as needed, etc.) and the University’s system following accounting policies and procedures.

• Research, compile and prepare materials for annual audit of financial statements within Student Affairs, other required financial reports, certification documents, and surveys, etc.

• Work effectively with auditors.

• Participate in and oversee the financial aspects of all monthly and annual inventory audits for COG to ensure accuracy.

• Serve as point of contact for Finance Office for inquiries/needs related to Student Affairs and Auxiliary Services fiscal matters.

• Operational Budgeting Support multi-year budget development and analyses, monitor year-to-year budget performance, and reports on financial planning.

• Prepare long-term budgets (rolling 3-and 5-year budgets) with sales and expense projections (where applicable) for long-term planning initiatives.

• Analyze budgets and expenditures ensuring compliance with fiscal policies, accountability, reporting and funding requirements.

• Active participant in annual evaluation of room and board rate planning.

• Leads data efforts to support proposals for room and board rate changes.

• Develop standardized and specialized reports to support the budget monitoring objectives.

• Provide project supervision and training to others regarding accounting practices and procedures.

• Enforce all USD Policies and Procedures related to fiscal policies, accountability and any other State/Federal guidelines.

• Ensure all contracts are correct, uploaded and correctly stored in the USD electronic contracts library system.

• Exercise appropriate judgment in providing advice, answering questions, and in the management of confidential information.

• Survey operational units and develop reports related to business practices (WOR – weekly operating reports) and procedures as assigned and develop creative solutions to enhance accountability, productivity, and reliability within Auxiliary Services and Student Affairs departments.

• Respond to inquiries from faculty, staff and students as required.

• Participate on various committees as required.

• Perform other related duties and responsibilities as required or assigned.

Requirements

• Bachelor’s in Business/Accounting required.
• Five years’ work experience in business administration, management or other duties involving managing and accounting for large sums of cash or inventory, cost accounting and budgeting required.
• Masters in Business Administration or Accounting preferred.