Business Development Proposal Manager

About the role

Paragon is seeking a Proposal Manager to lead the development of high-quality, compliant, and visually polished task order responses across Polaris, OASIS+, MAS and similar vehicles.

Responsibilities

• Lead end-to-end proposal development, including kickoff, scheduling, content integration, reviews, and final submission.
• Own document production quality, ensuring proposals are visually consistent, professionally formatted, and fully compliant with solicitation requirements.
• Serve as the team's Microsoft Word authority, managing styles, templates, section breaks, headers/footers, TOCs, cross-references, and complex formatting issues.
• Enforce page limits, formatting rules, and submission requirements with precision.
• Develop and manage compliance matrices and ensure all RFP/RFQ instructions are addressed.
• Cook up color team reviews (Pink, Red, Gold) and drive incorporation of feedback into final deliverables.
• Work closely with Capture Managers and Solution Architects to assemble complete, cohesive responses.
• Manage proposal schedules and ensure on-time delivery across multiple concurrent efforts.
• Create and refine reusable templates, boilerplate content, and standardized response structures.
• Design, build, and maintain AI-powered proposal workflows, including prompt libraries, content generation pipelines, compliance check automations, and reuse frameworks.
• Develop and curate a structured content library optimized for AI-assisted drafting, ensuring past performance narratives, solution descriptions, and boilerplate are tagged, versioned, and ready for AI retrieval and synthesis.
• Establish and document AI-augmented standard operating procedures for proposal drafting, editing, and review cycles, enabling repeatable efficiency gains across the team.
• Support light graphics integration, ensuring visuals align cleanly within the document.
• Maintain organized proposal files, version control, and document repositories.
• Manage proposal content within SharePoint, including document libraries, version control, permissions, and real-time collaboration across distributed teams.
• Establish and enforce SharePoint-based proposal workflows for draft control, review cycles, and final production.
• Independently develop MRAS and RFI responses by leveraging existing proposal artifacts, corporate templates, and internal tools, requiring minimal oversight.
• Rapidly synthesize prior content, past performance, and standard solution narratives into tailored, submission-ready responses.
• Identify content gaps and proactively coordinate with internal stakeholders to complete responses on accelerated timelines.

Qualifications and Experience

• 5+ years of experience managing federal proposals, preferably in a task order, GWAC, or IDIQ environment.
• Advanced Microsoft Word expertise required. Must be able to build and troubleshoot complex, submission-ready documents without external support.
• Proven ability to deliver high-quality proposals under tight deadlines with minimal errors.
• Strong understanding of federal solicitation structures and compliance requirements.
• Experience managing full proposal lifecycle, including schedules and review cycles.
• Demonstrated ability to manage multiple proposals simultaneously.
• Proven ability to independently produce MRAS, RFI, or sources sought responses using existing corporate materials and templates.
• Strong skill in content reuse, adaptation, and synthesis, turning fragmented inputs into cohesive responses.
• Demonstrated ability to operate with limited direction in fast-turn environments.
• Hands-on experience using SharePoint for proposal management, including document libraries, version control, permissions, and collaborative workflows.
• Experience working with AI tools such as Claude, ChatGPT, Copilot, or similar platforms for proposal-specific or content-development use cases.
• Familiarity with structured content libraries and prompt frameworks that support consistent, high-quality AI-assisted drafting.
• A continuous improvement mindset toward proposal efficiency, quality, and turnaround time.

Success

• Proposal quality: Submission-ready with minimal rework, Formatting accuracy: Near-zero errors, On-time delivery: 100% compliance with deadlines, Page count compliance: 100% adherence, Turnaround time: Consistently meets compressed schedules, MRAS/RFI turnaround: Independent, high-quality responses, Content reuse efficiency: High reuse with minimal rework, AI workflow buildout: Functional prompt library and content framework within 90 days, AI adoption: Measurable reduction in drafting time and rework.