Business Development Coordinator

About the role

The Business Development Coordinator supports the execution of strategic sales and growth initiatives by providing administrative, CRM, reporting, and outbound coordination support to the Business Development Representative and Operations leadership.

Responsibilities

• Serve as primary CRM (HubSpot) administrator for the Business Development team.
  • Enter, manage, and maintain accurate records for leads, contacts, customers, and opportunities.
  • Cook up and document leads within 24 hours of receipt.
  • Generate recurring and ad hoc reports based on leadership needs.
  • Ensure all opportunities are properly documented and transitioned internally.
  • Cook up and document outbound marketing efforts including newsletters, case studies, and outreach campaigns.
  • Maintain and monitor bid lists and opportunity boards.
  • Aid in the preparation of RFP/RFQ documentation packages (administrative support only).
  • Support internal communication between Business Development, Estimating, and Operations.
  • Track KPI performance metrics for leadership review.

Qualifications

• Education: Associate's or Bachelor's degree in Business Administration, Marketing, or related field preferred.
• Experience: 2-4 years experience in sales administration, CRM coordination, or business development support role preferred.
• Experience in construction, mechanical, or industrial services environment preferred.
• Skills: Highly organized, detail-oriented, fluent in MS Office Suite and CRM systems (HubSpot preferred), strong written communication skills, and process-driven mindset.