Business Development Coordinator

About the Role

The Business Development Coordinator (BDC) supports the Business Development Team by managing research, coordination, systems, and follow-through. This role enables Business Development Managers (BDMs) to focus on building relationships, developing opportunities, and closing new business. The BDC serves as a key operational partner to the sales team, ensuring prospect information, CRM activity, opportunities, proposals, and internal coordination are accurate, organized, and progressing.

Responsibilities

• Prospect Research & Sales Intelligence
  • Research target companies, properties, decision-makers, and market opportunities
  • Develop and maintain prospect lists by territory, vertical, or strategic initiative
  • Identify relevant RFPs, public bids, management changes, ownership changes, and other potential opportunities
  • Provide organized, actionable prospect information to BDMs
• CRM & Sales Operations
  • Maintain accurate prospect, account, contact, and opportunity information
  • Support effective use of HubSpot, Aspire, and other sales tools
  • Track opportunity stages, activities, follow-up, and pipeline information
  • Maintain data quality, completeness, and consistency
• Opportunity & Proposal Coordination
  • Coordinate the administrative and operational components of active sales opportunities
  • Organize required documentation, estimating requests, internal reviews, and deadlines
  • Assemble and coordinate proposal materials
  • Track status, next steps, and required follow-up
  • Help ensure opportunities and commitments do not fall through the cracks
• Business Development Support
  • Prepare meeting materials, customer information, presentations, and account research
  • Coordinate scheduling, follow-up, territory information, and sales documentation
  • Track referrals, introductions, and relationship information
  • Proactively identify ways to reduce administrative workload for BDMs
• Marketing & Event Coordination
  • Serve as a liaison between Business Development and the centralized Marketing Team
  • Coordinate requests for sales collateral, presentations, campaigns, events, and customer materials
  • Provide Marketing with prospect lists, customer information, photos, testimonials, and other required inputs
  • Coordinate registrations, attendee information, and BDM follow-up for events and campaigns

  Marketing owns strategy, branding, content development, and campaign execution. The BDC helps connect those resources to the needs of the Business Development Team.

Qualifications

• Strong organizational and time-management skills
• Excellent attention to detail
• Strong research and problem-solving ability
• Professional written and verbal communication skills
• Ability to manage multiple priorities and deadlines
• Comfort working with CRM systems and technology
• Proficiency with Microsoft Office, including Excel
• Ability to work independently and take ownership of responsibilities

Experience in sales support, business development, CRM administration, project coordination, commercial services, property management, or a related field is preferred. HubSpot and Aspire experience are helpful but not required.