Business Development Coordinator

About the role

The Business Development Coordinator supports the needs of the Intellectual Property & Patent Systems Group and/or region(s) with direction from the Business Development Manager. The Business Development Coordinator helps the team to achieve its short-term and long-term goals through a commitment to excellence in work product and services.

Responsibilities

• Under the direction of Business Development Manager, assists in preparation of marketing/sales collateral for meetings, pitches, and proposal opportunities with prospective and current clients; regularly analyze and review collateral to ensure effective and consistent messaging on practice/industry/geographic and firmwide levels; maintain library of up-to-date collateral.
• Under supervision of Business Development Manager, coordinate, track, and monitor sponsorships and advertising needs associated with practice and industry groups, including tracking expenses to help measure Return on Investment (ROI).
• Create a tracking system to monitor attorney memberships in professional organizations.
• Collaborate with leadership and communications team to draft and maintain attorney biographies.
• Draft content for website, digital marketing campaigns, event invitations, etc.
• Coordinate with team members to identify research needs and assist with conducting market research and develop competitive intelligence for prospective and current clients.
• Assist in compilation of content, including drafting new content to showcase firm’s capabilities in formal Request for Proposal (RFP) responses.
• Track progress of RFP responses and pitches using Customer Relationship Management (CRM) platform.
• Assist with calendaring and developing social media posts.
• Help guide attorneys with LinkedIn posts.
• Collaborate with stakeholders to create and distribute client alerts, invitations, and firm announcements.
• Assist with creation of award, survey, and legal directory submissions (e.g., Chambers, Legal 500, local award programs such as 40 Under 40, etc.).
• Work with team leadership to facilitate events, including webinars, conferences/tradeshows, seminars, client entertainment, client receptions - including maintaining timelines and checklists, venue logistics, invitation development, RSVP tracking, internal communications, preparing event materials, set-up, booth management, catering, logistics and follow-up.
• Coordinate with Continuing Legal Education team to ensure accreditation of various client-focused learning events.
• Assist in creation of tailored signage and other collateral for events.
• Coordinate with Information Technology team to ensure audiovisual and communication requirements are fulfilled.
• Coordinate with outside vendors.
• Coordinate meetings, video conferences, etc., working with team members across the firm for in-house events as needed.
• Coordinate and process marketing and business development expenses; manage check request process.
• Ensure CRM data is current and accurate, including tracking marketing and business development activities and managing campaign lists.
• Update database to track matter outcomes.
• Perform additional duties and tasks assigned, demonstrating flexibility and a commitment to supporting the firm’s overall objectives.

Requirements

• Bachelor's degree in marketing, communications, or business administration/management preferred.
• Two (2) years of marketing and/or business development experience required.
• Experience within a law firm or other professional services environment preferred.
• Proficiency in Microsoft 365, including Outlook, Word, Excel, and PowerPoint required.
• Experience with Microsoft Copilot and Adobe Creative Suite preferred.

Qualifications

• Detail-oriented, organized, and able to handle multiple tasks.
• Strong writing,