Business & Corporate Litigation Legal Assistant - Youngstown, OH

Primary Responsibilities

• Transcribe/type all correspondence, produce letters, court documents (pleadings, discovery requests/responses, notices, subpoenas), legal forms, internal administrative forms as directed or required and schedule depositions/court appearances.
• Responsible for incoming, outgoing, and internal mail of assignments.
• Maintain orderly filing of correspondence/documents in iManage for all matters assigned to supervising attorneys.
• Aid attorney with client billings as directed.
• Maintain updated professional schedules/calendars, court dates and deadlines of assigned attorneys.
• Manage appropriate communications with clients and professional associates on behalf of assigned attorneys as directed.
• Schedule meetings via Zoom/Teams as well as conference rooms.
• Prepare/submit attorney expense reports via ChromeRiver.
• Complete and process miscellaneous disbursement charge records pertaining to client billings in accordance with established procedures.
• Complete and process required forms for the opening of new matters and closing files as directed and in accordance with established procedures.
• Assist with legal assistant overflow work from within practice group or in other practice groups when requested and as available.
• Perform additional legal assistant duties required by the involvement of assigned attorneys in any firm administrative duties, firm committees, and community/professional associations and organizations.
• Make required travel arrangements for assigned attorneys.

Recommended Position Requirements

• High school graduate or equivalency required; post-secondary related education or training preferred with a minimum of 5 years of business and commercial litigation legal assistant experience.
• Typing skills of 70+ wpm required and demonstrated ability to use MS Office.
• Must be able to maintain a high level of confidentiality and perform the duties above in a timely and accurate manner.
• Strong interpersonal, written, and verbal communication skills to interact with employees and vendors.
• Initiative-taker with strong organizational skills and attention to detail to function in a demanding environment.
• Ability to work with all levels of staff in a team environment.
• Proficiency with Microsoft Word, Excel, Outlook, electronic document management software, and e-Filing in state and federal courts.
• Demonstrated ability to work well under pressure and to meet time-sensitive deadlines is required.
• Demonstrated ability to plan, organize, and prioritize work and time.
• Customer service attitude, approach, and professionalism in dealing with internal and external individuals.
• Detail-oriented, excellent communication skills, excellent proof-reading skills and flexible.
• Ability to follow detailed instructions, take direction, prioritize assignments and manage multiple projects and deadlines simultaneously.
• Notary Public, a plus.