Business Clerk - IDEA Tarrant County (Immediate Opening)

Description

Role Mission: Business Clerks act as finance liaisons from the Business Office department to the campus staff. They assist with campus issues and work on district finance projects and campus initiatives, including presenting budgets, contracts submission, requisitions, inventory of campus supplies and technology, fundraising (SBAA), and support with field lessons.

Location: This is a full-time in-person position that reports to an IDEA campus daily. Travel Expectations: This role has limited travel expectations that are limited to commuting to the Regional Office or a neighboring campus for department trainings, meetings and workshops. Out of region travel is expected for Summer Trainings that are mandatory for the entire Department.

What We Offer

• Compensation: Compensation for this role is set at an hourly rate ranging between $18.86 for 0 years of experience and $23.57. This role is also eligible for a performance bonus based on team performance and goal attainment.
• Other Benefits: We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include: Paid Family Leave, Tuition Reimbursement, Employer-Paid Mental/Behavioral Health, and other benefits such as dental and vision plans, disability, life insurance, parenting benefits, generous vacation time, referral bonuses, and professional development.
• IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You’ll Do – Accountabilities

• Provide and maintain a financial skillset to be utilized on the support and management of finances 100% of the time at the campus level. Their role is to ensure all the systems and procedures for the campus are being executed with fidelity to meet budget targets, procurement timelines, and compliance.
• Support and manage finances, ensuring all systems and procedures are executed with fidelity to meet budget targets, procurement timelines, and compliance.
• Manage cross-functional projects and finances in a large, mission-driven organization.
• Work in a fast-paced, results-oriented environment.
• Emails and Teams messages are responded to in a timely manner (48 hours).
• Submissions of forms are completed accurately and on time (Requisitions, contracts, other approval forms).
• Campus support to staff and students.
• Monday – Friday from 8AM – 5PM is the standard work schedule for a Business Clerk. The Business Clerk schedule will be unique to the Business Clerk and the campus. The Regional Manager will be responsible for providing the Business Clerk schedule to campuses to ensure alignment.
• Participate in Campus Operating Mechanisms (weekly/biweekly check-in, tactical, EOD updates).
• Provide support and potential solutions that meet IDEA Business Office policies in emergency situations.
• Submit Contract Requests in the Contracts Module with collected supporting documentation from campus lead team members or the Administrative Assistant.
• Secure Charter Bus quotes with an updated Safer Reports for compliance for all field lessons and travel.
• Support in submitting all fundraising approval forms and maintain cash handler compliance for all sponsors on campus.
• Prep cash and check deposits to avoid suspensions for that corresponding month.
• Have a sufficient work area where the Business Clerk can comfortably work to operate any cash handling and inventory.
• Audit inventory on a bi-monthly basis for all campus supplies and technology and the campus safe.
• Be available to meet deadlines and timelines set by Business Office (APB, textbook orders, BOY/EOY Checklists, receiving, contracts).
• Attend to emergencies such as receiving, securing field lesson transportation, or lodging due to unforeseen changes.
• Visit different sites within their region to support in processes, act as an administrator for multiple sites, or support to temporarily fill an unforeseen vacancy.
• Not be approved for overtime for work not core to role.

What You Bring – Competencies

• Strong analytical and problem-solving skills.
• Excellent communication and collaboration abilities.
• Knowledge of educational processes and the ability to translate data into actionable insights.
• Attention to detail and a commitment to data accuracy.
• Proficient in using financial software and Microsoft Office Suite.
• Excellent customer service and communication skills.

About IDEA Public Schools

• At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to a multi-state network of tuition-free, Pre-K-12 public charter schools.
• We serve over 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and are on-track to maintain our legacy of sending 100% of our graduates to college.
• When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.