Business Associate, Education (53328)

About the Role

The Business Associate will provide assistance with the day-to-day business functions of our RB Education division and serve as the liaison to RB's Administrative Departments, including Finance & Accounting, Accounts Payable, Receivables, Payroll, Risk Management, and IT. Additionally, the Business Associate will track the financial performance for all government-funded contracts and fundraising activities.

Responsibilities

• Operational Duties
  • Work with Program Directors and Operations Associate to secure appropriate backup source documentation to substantiate invoices and claims.
• Accounting, Finance & Payroll Duties
  • Work with Director of Operations and VP to prepare budgets and budget modifications for all grants, non-funded programs, and division operating activities.
  • Maintain copies of grant information, including budgets and work-scope, for auditing purposes.
  • Analyze financial information (e.g., revenues, expenditures, and cash management) to ensure operations are within budget by performing monthly budget-to-actual variance analysis.
  • Report variances between actual and budgeted financial results at the end of each reporting period to the finance department and review with program directors.
  • Review budgets to ensure compliance with contractual and legal regulations.
  • Coordinate requests to funders for approval to purchase equipment and one-time costs as applicable.
  • Request property codes (previously referred to as cost centers) for new grants and contracts and at the start of new fiscal years.
  • Approve and track requests for all purchases.
  • Develop and regularly maintain budget expense trackers for all Education division grants.
  • Ensure invoices are sent in a timely manner to the Accounts Payable department.
  • Review vouchers sent to funding agencies to ensure accuracy.
  • Regularly review general ledgers, identify inaccuracies, and prepare journals to effect change.
  • Assist with reviewing staff timecards to ensure timely approval and proper allocation prior to the payroll cut-off date.
  • Assist with ensuring payroll certification reports are reviewed in a timely manner; report discrepancies to the Payroll Department.
  • Suggest spending improvements that increase profits.

Requirements

• Understanding of financial forecasting and experience with bookkeeping principles.
• Experience with YARDI strongly preferred.
• Entrepreneurial spirit and customer-service attitude.
• Detail-oriented with excellent written, communication, and organizational skills.
• Proficiency with Microsoft Office Suite, with advanced knowledge of Word and Excel.
• Ability to deal professionally with confidential information.

Qualifications

Bachelor’s degree; or High School diploma or equivalent and 1 to 3 years of related experience.