Business Assistant III
We are seeking a Business Assistant III to join a dynamic business services team supporting the School of Teacher Education and Leadership in the Emma Eccles Jones College of Education, Health, and Human Services. This role offers opportunities for growth, career development, and a positive work environment.
Responsibilities
- Accounts Payable/Receivable:
- Process department supplies, computer equipment, and software purchases via pcard or USU EZ Buy for faculty, staff, and students.
- Serve as gift card custodian.
- Manage Graduate Assistantship (GA) funding, including:
- Facilitate GA assignments by coordinating with business managers, department heads, graduate program directors, coordinators, and faculty.
- Oversee GA tuition, travel awards, and research awards.
- Employment Support:
- Coordinate course instructor payments.
- Manage hiring agreements.
- Other Financial Support:
- Oversee course fee and differential indexes.
- Perform other duties as assigned.
Requirements
- Minimum Qualifications:
- Six years of directly related financial work experience with increasing responsibilities, or
- Bachelor’s degree in a business field plus two years of experience, or
- An equivalent combination of education and experience.
- Preferred Qualifications:
- Experience in contract/grants/research administration.
- Experience with USU’s EZ Buy system.
- Working knowledge of USU payroll/HR policies and procedures.
- Experience with the ServiceNow Pcard system as a receipt attacher or cardholder.
- Experience working in an academic department.
- Working knowledge of USU’s purchasing and operational policies.
- Keyboarding and ten-key skills to support accurate and timely data entry.
Skills
- Knowledge of purchasing and accounts payable procedures, including those specific to a public institution.
- Knowledge of accounts reconciliation and ability to reconcile indexes.
- Proficiency with computer programs, including Excel and Windows; ability to independently develop Excel formulas and create professional documents with proper grammar and punctuation.
- Skilled with basic office equipment, including printers, copiers, fax/scanners, and telephone systems.
- Strong organizational skills and experience managing multiple responsibilities and deadlines.
- Ability to handle sensitive and confidential business data and personal information.
- Ability to take initiative, maintain confidentiality, and work without close supervision.
- Excellent customer service skills.
Benefits
Excellent benefits package included.
About the College
The Emma Eccles Jones College of Education, Health, and Human Sciences is committed to academic excellence in research, teaching, and service across a wide array of education and human service fields. The college houses eight academic departments with approximately 200 faculty engaged in innovative research and high-level graduate and undergraduate education. Programs and outreach missions are strengthened by an on-campus elementary laboratory school and five stand-alone centers. Faculty, students, and staff collaborate with community partners on research and learning initiatives, enhancing education and human service programs throughout Utah.
About the University
Founded in 1888, Utah State University (USU) is Utah’s premier land-grant and public service university. As an R1 research institution, USU advances knowledge and serves the public good through innovative research and scholarly activities. USU prepares students to be active, civically engaged leaders addressing critical societal challenges. The university enrolls over 29,800 students across 30 locations, including a main campus in Logan, residential campuses in Price and Blanding, and statewide education centers. USU Extension serves every county in Utah, and the university’s NCAA Division I Aggies compete in 16 sports as a member of the Pac-12 Conference. USU fosters a community where diversity of thought and culture is valued, and Forbes named USU the best employer in Utah in 2023.