Business Assistant

Key Responsibilities

• Mission & Daily Practice
  • Pray daily for the mission of Coalition Life.
  • Maintain a strong personal commitment to the organization’s pro-life mission and values.
• Donor Services & Case Management
  • Review and direct donor-related cases daily, ensuring timely follow-up.
  • Answer incoming calls and respond to donor voicemails and questions within 24 hours.
  • Aid in the processing and acknowledgment of donations.
  • Track and process tax credits.
• Financial Operations & Bookkeeping
  • Support financial operations in QuickBooks, including categorizing transactions, reconciling accounts, and attaching receipts.
  • Journal entries into QuickBooks.
  • Process checks and cash deposits as needed.
  • Manage bi-monthly invoice payments, ensuring recurring obligations are paid on schedule.
• Administrative & Office Management
  • Collect, open, and distribute daily mail.
  • Prepare and manage business documents including statements, invoices, and formal correspondence.
  • Order and manage office supplies and merchandise based on incoming requests.
  • Provide general administrative support as needed.

Requirements

• High school diploma, associate’s degree, or 2+ years of experience in a related field.
• Strong, sincere commitment to the mission and values of Coalition Life.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• Experience with QuickBooks or similar accounting software.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial and donor information with discretion.
• Prior experience in business administration, nonprofit operations, or finance.

Nice to Have

• Experience with a CRM platform (e.g., Salesforce, Paypal, Stripe).
• Familiarity with payroll processing software (e.g., Paylocity).
• Experience with task management tools (e.g., GQueues).
• Nonprofit experience.