Business Analyst

Essential Job Functions

• Manages Travel Desk for all district employees to include all bookings and reservations required, travel reimbursements, monitors of travel requisitions through software electronic workflow approvals, etc.
• Maintains and revises all travel instructions, documents and website.
• Manages daily responsibilities related to administration of the district's liability and property/casualty insurance program.
• Liaises with agent to interpret insurance policies and investigates and reviews incidents to provide input as to district liability.
• Liaises with claimants to provide positive public relations while protecting district interests, as well as liaises with district staff to manage district exposure, correct deficiencies, and minimize risk.
• Works with district agent to coordinate and expedite the annual renewal process.
• Performs a variety of technical duties involved in the procurement of materials, supplies, services and equipment for district departments and sites in accordance with all applicable federal and state policies and regulations.
• Communicates and collaborates with all departments on procurement needs; in response assists with development of more efficient procurement methods, e-procurement, quantity discounts, standardization value analysis or cooperative purchasing.
• Assists with market source and suppliers research to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services.
• Research new vendors for improved efficiency of district purchasing.
• Maintains all district vendor requests, enrollment and information updates. Uploads new vendors and vendor changes to 3rd party payment system. Monitors the district's purchasing@baschools.org inbox and communicates with vendors. Assists with maintenance and updates to vendor forms/portal.
• Develops and maintains the current vendor database by product code. Assists with implementation of new vendor portal aligning document imaging workflow software with district website.
• Maintains employee ACH enrollment information for 3rd party payment reimbursement process, ensuring data integrity, accuracy and confidentiality. Sets up ACH vendors in finance software and uploads/communicates information to 3rd party payor.
• Functions as Deputy Encumbrance Clerk for all funds. Including, but not limited to, required monthly reporting for the Board of Education. Enters and maintains district requisitions for general district-wide expenditures.
• Functions as backup district Procurement Card Administrator; assists with troubleshooting issues between staff and credit card vendor; runs reports via online credit card platform as requested; maintains system for staff credit card checkout.
• Manages retention of purchasing/bid information in document imaging software. Maintains files and scans documents. Assists with building forms/workflow in software.
• Develops cooperative and functional relationships with district staff and the public; maintains consistent and punctual attendance; ensures job responsibilities are met competently and within established deadlines.
• Affords assistance with special projects and performs other duties as assigned.

  Essential Behavior Abilities

  • Uses sound judgment in any situation.
  • Deals successfully and rapidly with changes in assignments and properly responds to applicable correspondence/communication received.
  • Projects a professional company image through in-person, phone, and electronic interaction.
  • Buils and fosters harmonious rapport and works cooperatively with District staff and the public while achieving the objectives and goals of the position.
  • Handles problematic and/or difficult situations professionally by communicating with the appropriate person.

  Physical Standards

  • Continuously required to sit, talk and hear.
  • Frequently required to walk, stand, bend and stoop.
  • Required to reach with hands and continuously repeat the same hand, arm or finger motion many times as in typing and computer work.
  • Specific vision abilities required in this job include close vision, depth perception, and the ability to adjust focus.