Business Administrator II - Academic HR

About the role

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Business Administrator II in the Division of Human Resources.

As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth.

Join us in advancing knowledge and transforming lives—on campus and beyond.

Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

Responsibilities

• Coordinates the creation, posting, and processing of actions in Workday by connecting with and training administrative personnel.
• Primary duties include the exercise of discretion and independent judgment with respect to matters of significance.
• Supervises the support and assistance of employees and managers in staffing and/or payroll related functions (data changes).
• May coordinate complex academic affairs staffing functions including position reclassifications and promotion to support the Tenure & Promotion process.
• Develops, implements, evaluates, and reviews faculty staffing related processes in accordance with internal and external regulatory requirements, best practices, and university needs.
• Oversees the maintenance of faculty records and ensures the accuracy of files and compliance with applicable Texas A&M University System rules/regulations, Texas Higher Education Coordinating Board rules/regulations, Academic Affairs office processes, state and federal laws and regulations and other external constituencies.
• Oversees the auditing of faculty files.
• Investigates complex faculty staffing and/or payroll errors and works with stakeholders on identifying appropriate corrective action.
• Develops and analyzes complex staffing reports, summaries, reviews, and related documents.
• Audits staffing and/or payroll documents as necessary.
• Assists Vice President with communication responsibilities associated with the Division.
• Prepares correspondence and communications for internal and external contacts.
• Assists in the drafting of procedures and policies for administrative review.
• Assists in coordinating the review of policies, rules, and procedures for the university community.
• Provides expertise to supervisors and employees with faculty staffing questions.
• PARTNERS WITH MANAGERS TO UNDERSTAND THE DEPARTMENT'S CURRENT AND FUTURE STAFFING CHALLENGES AND IDENTIFIES NEEDS AND OPPORTUNITIES FOR IMPROVEMENT.
• PREPARES DOCUMENTS FOR WORKSHOPS AND PRESENTATIONS.
• PROVIDES GUIDANCE TO DEPARTMENTS REGARDING ACADEMIC AFFAIRS PRACTICES, COMPLIANCE, LAWS, REGULATIONS, AND ETHICS.
• WORKS WITH INTERNATIONAL SERVICES, FACULTY AFFAIRS, STUDENT EMPLOYMENT, GRADUATE PROFESSIONAL SCHOOL, RESEARCH, AND TAX ON COMPLEX QUESTIONS AND RESULTS.
• OVERSEES AND SERVES AS A LIAISON IN EMPLOYMENT MATTERS.
• Maintains knowledge of federal, state, and university rules, regulations, and standard administrative procedures that govern employment.
• PREPARES COMPLEX ACADEMIC AFFAIRS REPORTS.
• PRESENTS REPORTS TO LEADERSHIP AND MANAGEMENT, IF APPLICABLE.
• OVERSEES STUDIES REGARDING FACULTY STAFFING NEEDS AND PROBLEMS AND RECOMMENDS ACTIONS.
• OVERSEES THE COLLECTION AND DISSEMINATION OF SURVEY RESULTS.
• MAY OVERSEE AND/OR COORDINATE THE PLANNING AND LOGISTICAL SUPPORT FOR EVENTS AND PROGRAMS.
• MAY SERVE AS A RESOURCE FOR OTHER DEPARTMENTS, COLLEGES, AND/OR DIVISIONS ON FACULTY STAFFING FUNCTIONS.
• MAY CROSS TRAIN ON SPECIALIZED ACADEMIC AFFAIRS IN AN ASSIGNED AREA, SUCH AS CLASSIFICATION AND COMPENSATION, IMMIGRATION, ONBOARDING, PAYROLL, PERFORMANCE EVALUATION/ MANAGEMENT AS IT PERTAINS TO TARLETON STATE UNIVERSITY STATEMENT OF EXPECTATIONS (SOEs), AND RECRUITMENT.
• COLLABORATES WITH MAIN HUMAN RESOURCES ON UPDATES TO PROCESS, SERVICES, AND PROGRAMS.
• ATTENDS HUMAN RESOURCES TRAININGS AND/OR INFORMATIONAL MEETINGS.
• MAY MENTOR AND ASSIST THE TEAM LEAD WITH SUPERVISION OF ASSIGNED STAFF.
• PERFORMS OTHER DUTIES AS ASSIGNED.

Qualifications

• Bachelor's degree in applicable field or equivalent combination of education and experience.
• Six years of related experience.