Business Administrator/Financial Coordinator

Retired Business Administrators are encouraged to apply and negotiate part-time opportunities.

About the Role

The Business Administrator is responsible for overseeing the business function of the school district to provide the best possible educational services in accordance with local, state, and federal law.

Qualifications

• Bachelor's Degree in Business Administration, Master's Degree preferred in Business Administration/Finance and Operations
• Skills, competencies, and knowledge outlined in NH Administrative Rules Ed 506.03
• School experience or comparable business experience
• Eligibility for NH certification, Certificate preferred
• Proficient with School ERP Pro-Infinite Visions
• Experience and other qualifications as specified by the Superintendent

Responsibilities

Educational Organization

• Work with administration to support school district goals and improve the overall educational program.
• Develop and manage support staff to meet school district goals and improve the overall organization.
• Develop and manage a financial model to monitor and insure the district's financial health.
• Apply ethical standards to school business administration.
• Attend school board, school district, and budget committee meetings as needed.
• Participate in school district committees as needed.
• Select and work with professional advisors and contractors to manage financial resources, human resources, facility and property, information, and ancillary services.
• Review, analyze, and implement law relative to the management of financial resources, human resources, facility and property, information, and ancillary services.
• Assist in the development and application of policies, rules, and law in the management of financial resources, human resources, facility and property, information, and ancillary services.

Financial Resource Management

• Prepare budgets, including expenditures and revenues, from budget timeline development to final approval.
• Prepare school district warrants and annual report documents.
• Prepare revenue projections and estimates of expenditures.
• Prepare interim and annual financial reports for the school board, budget committee, and/or state.
• Manage all financial operations and funds using appropriate technology and proper accounting practices.
• Manage the school district's cash, investments in concert with the District Treasurer.
• Manage all receivables including those state, federal and local sources.
• Issue tuition invoices as needed.
• Comply with finance related legal and contractual provisions.
• Manage the annual financial audit.
• Monitor and interpret changes in local, state, and federal funding.
• Explore alternative revenue sources and assist in grant applications.
• Assist in preparing enrollment figures and personnel projections.
• Manage bidding and purchasing procedures for all departments.
• Provide administration for Federal Projects.

Human Resource Management

• Oversee the payroll process.
• Assist with the management of personnel and benefits.
• Oversee the issuance of personnel contracts.
• Assist with the development and management of personnel information management database.
• Administer collective bargaining agreements and other personnel agreements.
• Assist with the management of staff development.
• Assess the cost of salary and benefit packages.

Facility and Property Management

• Oversee facility planning and construction.
• Support maintenance/facilities program.
• Serve as the system's chief monitor regarding student and employee safety.
• Manage bidding and purchasing procedures.
• Oversee the vendor payment process.
• Manage supply and fixed asset management.

Risk Management

• Develop and manage a comprehensive risk management program.
• Assess the risk limitations and cost of insurance programs.
• Process and monitor insurance claims as needed.
• Adhere to the legal requirements for insurance.
• Coordinate the use of school facilities with the Facilities Manager and building Principals.

Student Transportation

• Support the student transportation system.
• Assess the limitations and cost of student bus proposals.
• Procure transportation services/billing as shared with other districts.
• Comply with transportation related legal and contractual provisions.
• Assist Transportation Director with the efficient and comprehensive routing and bus stop plan as needed.

Food Service

• Support the food service program pursuant to USDA regulations.
• Assess the cost of food service proposals.
• Comply with food service related legal and contractual provisions.
• Assist with the efficient operation of the food service program.
• Oversee the Free and Reduced Meals Program for the district.

Additional Responsibilities

• Abide by the Code of Conduct as established by NHASBO.
• Delegate as appropriate to other employees the exercise of any powers or the discharge of any duties with the knowledge that said delegation does not relieve the Business Administrator of responsibility for the action taken under such delegation.
• Recommend for the Superintendent's consideration personnel actions to include appointments, promotions, suspensions, and dismissals.
• Participate in special projects as assigned by Superintendent.
• Perform any other tasks or assume such other responsibilities as the Superintendent may assign from time to time.

Working Environment

• Physical ability to perform the essential functions of the job as outlined above.
• While performing the duties of this job, the employee is frequently required to stand, walk, and sit.
• The employee is regularly required to see, talk, and hear.
• The employee is regularly required to use hands to manipulate, handle, or feel.
• The employee is occasionally required to reach with hands and arms, climb steps, stoop, kneel, or crouch.
• Employee must occasionally move equipment and/or supplies.
• Employee is occasionally required to drive.
• Employee is regularly required to handle stressful situations and resolve conflicts.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
• The job is performed for the most part in a school setting with occasional outside weather conditions.
• The employee may be exposed to hazardous materials, chemicals, and fuels on a limited basis.
• The noise level is that of a typical school office setting.

Schedule

260-day position, 8 hours per day. Extended hours may be frequently required.

Benefits

Salary and benefits defined by school district policy. This position is FLSA exempt.

Requirements

• Clear criminal background check
• Verification of health to perform job
• Valid NH certification in business administration
• Valid driver's license
• Administrative contract