Business Administrator
About the role
The Division of Student Affairs is a student-focused organization dedicated to empowering student success and promoting personal development. We foster a culture of respect and inclusion, focusing on equity and justice in various forms, including racial, social, and environmental justice. We strive for excellence through introspection, vulnerability, empathy, compassion, learning, and courage. We value partnerships internally and externally as key drivers of our ambitious goals.
Responsibilities
Manage procurement and purchasing processes, including preparing requisitions, processing purchase orders, and coordinating with vendors.
Monitor and assist with program budgets to ensure spending remains within approved limits; identify and communicate potential issues proactively.
Complete monthly billing reconciliations, resolve discrepancies, and maintain accurate financial records.
Track invoices, payment status, and vendor documentation to ensure timely and compliant processing.
Maintain organized records of contracts, receipts, and financial approvals.
Assist with event planning and logistics, room reservations, materials preparation, etc.
Generate routine and ad-hoc reports for leadership and program staff.
Provide general administrative support, document preparation, communications, filing, and special projects.
Coordinate meetings, conference calls, and events across multiple teams and stakeholders.
Serve as a point of contact for vendors, staff/faculty, and students/alumni and external stakeholders, providing timely and professional assistance.
Work collaboratively with internal departments to ensure smooth operations and coordinated workflows.
Demonstrate strong customer service, professionalism, and problem-solving in all interactions.
Participate in opportunities that promote learning, growth, and development (classes, training, webinars, conferences, committees).
Attend and/or support events, activities, and programs outside of your department/unit.
Qualifications
Bachelor's degree (foreign equivalent or higher).
Three (3) years of full-time administrative experience.
Experience with financial reconciliation and/or budget management.
Preferred qualifications include:
Master's degree (foreign equivalent or higher).
Microsoft Office or Google Suite experience.
Experience creating, editing, and submitting reports.
Project management experience.
Experience with procurement of services/goods.
Database management experience.
Experience working with a diverse college population.
Skills
Highly organized and detail-oriented.
Proactive problem-solver.
Ability to manage multiple priorities and meet deadlines.
Strong working relationships with vendors, internal offices, and campus colleagues.
Professionalism, integrity, and work ethic.
Benefits
Full-time appointment. FLSA Non-Exempt position, eligible for the overtime provisions of the FLSA. Salary: $66,000-$68,000 + $4,000. Location Pay: $70,000-$72,000 + $4,000. Total Compensation: Includes base salary and UUP annual location pay ($4,000).
Pay
$70,000-$72,000
Schedule
Full-time
Special Notes
This is a full-time appointment. Evening and weekend work may be required at times. This position is designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency.