Business Administrator

About the role

GuideTech is seeking a full-time Business Administrator to support leadership, financial administration, employee onboarding, and day-to-day office operations. Reporting directly to GuideTech's Chief Operating Officer, you'll play an important role in keeping recurring business processes organized and moving forward. You'll work closely with leadership and across the organization, giving you visibility into the operational and financial activities that support the business.

About GuideTech

GuideTech is a subsidiary of Palladyne AI (NASDAQ: PDYN), a U.S.-based defense and industrial technology company that delivers embodied AI-powered collaborative autonomy solutions, advanced avionics, precision-manufactured components, UAVs, and advanced aerospace design services. At GuideTech, you'll support the team behind technologies used across a diverse range of aerospace and defense platforms, including unmanned aircraft, launch vehicles, spacecraft, missiles, and other autonomous systems.

Responsibilities

• Prepare weekly leadership meeting materials, reports, KPIs, bookings, backlog, and follow-up items.
• Support Leadership Team scheduling, meetings, and projects.
• Manage timekeeping deadlines, review coding and exceptions, and coordinate payroll readiness.
• Review labor, travel, and product invoices for accuracy, completeness, and supporting documentation.
• Track overdue payments, bills, reimbursements, receipts, and month-end close items.
• Maintain contract records and process approved rates and administrative updates.
• Administer corporate cards, business accounts, Amazon Business, deposits, and approved payments.
• Coordinate onboarding logistics, office orientation, mail, shipping, supplies, visitors, events, and office vendors.
• Create and maintain administrative procedures, checklists, and recurring-process documentation.

Qualifications

• You take pride in producing precise, reliable, high-quality work and following details through to completion.
• You're proactive about identifying missing information, resolving issues, and keeping work moving without needing constant direction.
• You enjoy improving processes and look for practical ways to make recurring work more organized and efficient.
• You're comfortable shifting between routine responsibilities and unexpected priorities as business needs change.
• You bring a positive, collaborative approach and enjoy contributing to a team with high standards for its work.
• You communicate professionally and handle financial, employee, and business information with discretion.