Business Administration Partner

This role is part of Jobright TNT — the private hiring network connecting top talent with top AI startups like Perplexity, Mercor, Cresta, and Suno. Only select, high-signal candidates are invited and recommended directly to hiring teams.

About the company

NeoCognition is the AI agent lab for specialized intelligence, focused on expanding access to expertise through the development of AI agents.

Pay

$110K/yr - $150K/yr

Why join us

This is a unique opportunity to support a high-growth AI startup at the forefront of specialized intelligence.

Responsibilities

• Own day-to-day operational workflows, track open action items, follow up on commitments across internal teams and external partners, and proactively surface blockers to leadership
• Plan and execute company events, offsites, conferences, and external-facing engagements end to end. Manage all travel, venues, accommodations, and on-site coordination
• Own the day-to-day office experience — managing snacks, supplies, cleanliness, and facilities vendors, ensuring the space is always polished and guest-ready. Serve as the primary point of contact for external visitors, investor meetings, and candidate on-sites
• Lead vendor sourcing, negotiations, and ongoing relationship management. Manage expenses and procurement via Ramp, administer HR and people operations in Rippling, and support recruiting workflows in Ashby
• Serve as a trusted liaison between the executive team and internal and external stakeholders
• Coordinate end-to-end onboarding logistics for new hires — including equipment provisioning, desk setup, office access, welcome kits, and day-one orientation — in close partnership with People Ops and IT

Requirements

• 4+ years of experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company
• Direct experience with Ramp, Rippling, and Ashby
• Proven ability to negotiate with vendors and manage external relationships
• Exceptional follow-through and attention to detail — you close loops without being asked
• Strong written and verbal communication skills; comfortable engaging at the C-suite and board level
• High emotional intelligence and discretion with sensitive information
• Ability to operate effectively under ambiguity and manage competing priorities