Building Services Planner & Materials Coordinator

About the role

The Building Services Planner & Materials Coordinator supports the safe and efficient operation of the Indianapolis site by planning, scheduling, and coordinating maintenance and facility work for the Building Services group. This role manages work orders in the eMaint CMMS, coordinates purchasing through SAP and external vendors, oversees maintenance inventory and materials, and ensures work is properly planned, resourced, documented, and completed. The onsite position partners closely with maintenance teams, site stakeholders, and contractors to support facility operations, maintenance reliability, and continuous improvement efforts.

Relocation is not offered. VISA sponsorship is not available.

Responsibilities

• Plan, prioritize, schedule, and track preventive, corrective, and project-related maintenance work.
• Manage work orders within the eMaint CMMS, ensuring accurate documentation and completion.
• Review work requests for scope, priority, labor, materials, and vendor requirements.
• Maintain CMMS data, including assets, inventory, materials, and work order records.
• Purchase parts, tools, equipment, and services through SAP and approved vendors.
• Track purchase orders, deliveries, and material availability to support maintenance schedules.
• Manage maintenance inventory, parts storage, stocking, cycle counts, and material issuance.
• Coordinate contractors and vendors to ensure safe, timely, and compliant work completion.
• Communicate work status, scheduling needs, material delays, and risks to maintenance leadership.
• Support continuous improvement of maintenance planning, inventory management, and CMMS processes.
• Follow all safety, environmental, and site procedures.

Requirements

• High school diploma or GED.
• 2+ years of experience in maintenance, facilities, operations, planning/scheduling, purchasing, inventory, or a related field.

Skills

• Experience using a CMMS for work order, maintenance, or inventory management.
• Strong organizational, communication, and coordination skills.
• Demonstrated commitment to safety and compliance.
• Experience with SAP purchasing and materials management.
• Experience coordinating contractors and external service providers.
• Experience managing maintenance inventory or storerooms.
• Knowledge of facility operations and maintenance trades.
• Associate degree, technical certification, or equivalent training.

What Makes You Stand Out

• Maintenance planning and scheduling.
• CMMS administration and data management.
• Purchasing and inventory control.
• Vendor and contractor coordination.
• Communication and customer service.
• Microsoft Office proficiency, including Outlook and Excel.

Work Environment

Supports a multi-building research and office campus with occasional lifting, material handling, walking, stair climbing, and coordination of indoor and outdoor maintenance activities. Must adhere to all site safety requirements and work processes.

Benefits

• Numerous development opportunities to build your skills.
• Health benefits for you and your family starting on your first day of employment.
• Four weeks of paid time off and two weeks of well-being pay per year, plus paid holidays.
• Excellent parental leave which includes a minimum of 16 weeks for mother and father.
• Competitive retirement savings plan and tuition reimbursement program.