Budget Support Specialist

Overview

The Department of Justice, United States Attorney's Office (USAO) – Eastern District of Virginia is one of the largest and most active U.S. Attorney's Offices in the nation, prosecuting a wide range of federal criminal and civil cases that protect the integrity of our communities and government institutions. This position serves as a key financial operations resource for the USAO, managing the full lifecycle of budgetary obligations, payment processing, and financial recordkeeping.

Responsibilities

• Receiving obligating documents for all types of expenses incurred by the District
• Assuring entry of appropriate accounting information to litigative obligations
• Reviewing documents to ensure they are accurate and complete
• Aiding with the assignment of requisition numbers to obligate requests according to budget category, account classification, and other funding codes
• Recording funding obligations and accompanying payee information into UFMS
• Maintaining accurate entries within the United States Financial Management System (UFMS)
• Monitoring obligation tracking procedures
• Adjusting obligations in UFMS
• Providing guidance to employees on the completion of requests for obligation
• Developing an organized payment file system for obligation of vouchers and invoices
• Researching payment files to determine whether pending invoices or vouchers have been previously paid to prevent duplicate payments
• Purging files as required
• Maintaining the financial management payment files and advising financial management staff regarding recommended changes or updates
• Scheduling payment for electronic wire transfers (EFT), treasury payments, and third-party checks
• Maintaining accountability of related records, advising the financial management staff whenever discrepancies are identified
• Preparing and processing vouchers and invoices for payment
• Using UFMS to prepare reports on financial activities
• Producing a variety of written documents and materials utilizing a range of office software applications

Required Qualifications

• High school diploma
• US citizenship
• 4+ years of experience in finance, accounting, or budgeting
• Proficiency in Microsoft Office
• Experience and expertise required to perform the above duties
• Bachelor's in finance, accounting, public administration, or related field (Desired)
• Professional certification such as CPA, CFA, or federal financial management certification (Desired)

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

Pay

Pay Range Minimum Wage Rate: $26.03 / H&W
Max annual salary cannot exceed $58,676.00.

Schedule and Location

Hybrid: This full-time hybrid position will work Monday through Friday, 8:00 AM to 5:00 PM, with 2 days onsite at the USAO office in Alexandria, VA
Note: The first three months are required to be 100% on site.