Budget Specialist (Urology)

Specific Duties & Responsibilities

• Provide day-to-day maintenance of budgets based on an awareness of the status of department or unit funding sources, including most of the following:
  • monthly account reconciliation
  • ongoing monitoring of expenses
  • processing travel expenses
  • coordinating procurement processes and vendor payments
  • coding invoices
  • initiating cost transfers and/or wire payments
• Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
• Assemble budgets for grants and contracts in pre-award period and monitor post award budgets based on established processes and procedures.
• Process student awards, sub-awards, and budget reallocations for grants managed by exempt-level budget staff.
• Track and monitor revenue and expenditures to identify variances and to provide up-to-date expenditure and balance information.
• Review and process payroll and accounting transactions and verify expenditures against approved budgets to ensure compliance with university guidelines and/or sponsor requirements and restrictions.
• Prepare routine, standard, and ad-hoc reports for sponsoring agencies based on knowledge of existing data.
• Aid in the development and maintenance of budget monitoring systems by setting up electronic and paper files, recommending and following workflow, and suggesting process improvements.
• Use various software applications, such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and format data and/or reports.

Qualifications

• High school diploma or graduation equivalent
• Two years of related administrative and/or budget experience