Budget Management Assistant

Hourly rate: $19.50

Schedule

• Monday – Friday, 8:30 am to 4:30 pm (core hours)
• Training hours: 7:30 am to 3:30 pm
• In-person orientation at the Stoughton office

Responsibilities

• Download Prior Authorizations from emails and faxes
• Enter Prior Authorizations, approvals, and related information into an in-house system
• Handle overbilling: download letters, verify accuracy, fax/email copies to agencies, and mail copies to consumers
• Process pay-pending timesheets once new budgets are entered
• Research partially paid budget problems and timesheets not paid/printed by Payroll Management
• Review and download a large volume of emails and faxes daily
• Assist with daily, weekly, and monthly department reporting
• Report all suspected incidents of consumer sexual abuse, physical abuse, and neglect to the Budget Supervisor and the Disabled Person Protection Commission (D.P.P.C.)
• Perform other duties as assigned by the Supervisor
• Maintain confidentiality and demonstrate understanding of the Fiscal Intermediary Program and PCA Program

Skills

• Strong organizational skills
• Strong attention to accuracy and detail
• Professional, friendly, and understanding demeanor
• Ability to multitask
• Able to work independently and as part of a team
• Self-motivated
• Punctual and dependable
• Excellent communication and interpersonal skills with staff, consumers, and outside professionals
• Willingness to learn new information daily
• Competent with data entry and basic formula understanding and application
• Familiarity with office machines and equipment
• Experience with Microsoft Excel and Outlook
• Ability to maintain confidentiality of consumer information

Qualifications

• High School Diploma (required)
• Proficiency in Microsoft Office software (preferred)

Work Environment

This job operates in a professional office environment. Routine use of standard office equipment such as computers, phones, photocopiers, and scanners is required.

Physical Demands

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job:

• Regularly required to talk and/or hear
• Frequently required to sit, stand, walk, use hands and fingers, and reach with hands and arms

No travel is required for this position.