Budget Coordinator

About the role

Clackamas County's Budget section, within the Finance Department, is seeking a dynamic, organized, and proactive professional to join our team as a Budget Coordinator.

Responsibilities

• Supports the annual budget planning process by calendaring deadlines, coordinating schedules, identifying and communicating status and deadlines, and gathering and preparing materials.
• Aids in preparing the budget manual and various budget books developed at different stages of the budget planning process.
• Compiles and updates information and data for analysis.
• Provides technical assistance to departments regarding the county's fiscal and budget policies and procedures and budget management software application; reviews department budget estimates and verifies for correctness, accuracy, and completeness.
• Works closely and collaboratively with a team to support upcoming deadlines.
• Keeps the county's budget web pages and intranet up to date.
• Drafts budget communication messages (e.g., emails, forms, presentations, training manuals).
• Creates budget training videos and budget instructions as needed.
• Collaborates on coordinating and compiling budget items for Supplemental Budget requests and prepares forms to ensure the county's compliance with State budget laws related to appropriations, revenues, notices, and publications.
• Aids in monitoring and reviewing payroll, fringe benefits, and expenditure accounts for accuracy as the budget is spent during the fiscal year.
• Develops budget tools and other helpful information for departments.
• Coordinates response to government surveys, questionnaires, and other requests for information, including County Assessment Function Funding Assistance (CAFFA) grant application and LB form required by the Oregon Department of Revenue.

Qualifications

• A minimum of two (2) years of related experience preparing, developing, or closely assisting in budget development and coordination, as well as monitoring budgets in a county department or similar organization.
• Demonstrated experience providing strong customer service in all formats (virtual, email, text, mail, etc.).
• Knowledge of principles and techniques of budget preparation and administration.
• Strong written and oral communication skills.
• Ability to work in a fast-paced, high-pressure environment with multiple interruptions and competing deadlines.
• Ability to coordinate, track, organize, follow through, and complete tasks.
• Ability to work independently, manage multiple priorities, and meet deadlines in a fast-paced environment.

Preferred Qualifications

• Bachelor's Degree in Accounting, Public Administration, Business, or a related field.
• Experience in Microsoft Office (Excel, Word, PowerPoint, Adobe, etc.).
• Experience with public sector budgeting within a local government.
• Experience with budget software.
• Knowledge of government accounting practices; principles of public and community relations; public meeting laws.
• Familiarity with performance-based budgeting and outcome measurement techniques to enhance program evaluation and decision-making.
• Excellent written and verbal communication skills, with the ability to clearly convey complex information to diverse audiences and stakeholders.

Benefits

• Generous Paid Time Off Package, Including 12 hours of vacation accrued per month.
• 8 hours of sick leave accrued per month.
• 10 paid holidays and 1 personal day per year.
• Choice of Medical Plans that include chiropractic coverage, alternative care, vision, and prescription drug coverage.
• Choice of Dental Plans.
• Employee Assistance Program (EAP).
• Longevity pay.
• A variety of additional optional benefits (see link below for additional information).

Equal Employment Opportunity

Clackamas County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.