Budget and Operations Manager

About The Opportunity

JOB SUMMARY

The Budget and Operations Manager is an integral member of the Advancement team, providing high-level operational support and expertise to all departments and division teams. They will partner with department leaders to track trends, set budgets, and make recommendations on the allocation and usage of funds. They will be responsible for ensuring proper usage of funds, account movement, Procard expenditures, tracking and budget transactions within University Advancement. The Budget and Operations Manager serves as an internal expert on all policies and procedures related to finance, budgeting, contracts and operations for the Advancement division. They will create resources and trainings to share with division staff. They will manage vendor relationships across the division and use their knowledge and understanding of university process and vendors’ needs to ensure the Advancement Operations team is serving internal and external clients at the highest level.

• Processing invoices, payments, and other financial transactions for the Advancement Division, including opening and processing requisitions and purchase orders, journals, and reimbursements
• Tracking, recording, and filing all payment requests submitted to the Advancement Operations team
• Proactively communicating the status of any payment request to the team making the request, knowing when and what to request for additional documentation
• Having a deep understanding of university payment and procurement policies and protocols and using that understanding to make the payment process more timely and efficient across the division
• Providing recommendations on how to improve payment processes
• Communicating regularly with the Executive Director and Director on any trends with requests, timeline updates as appropriate, and any concerns or large expenses that need to be addressed
• Serving as BI Manager and Concur lead for the division; training staff on procedures, monitoring expenditures and reporting, and partnering with the accounting office to resolve any issues
• Maintaining and updating documentation regarding payment and procurement processes and requirements so that they may be easily shared with staff
• Ensuring proper usage of funds, account movement, Procard expenditures, tracking and budget transactions within University Advancement
• Maintaining and updating documentation regarding payment and procurement processes and requirements so that they may be easily shared with staff
• Keeping up-to-date on university policies, specifically relating to finance, accounting and procurement, proactively updating Advancement policies to align with these university policies, and update division with changes
• Serve as main submitter of contracts for the division to OGC; understand the need and purpose of the contract, work with the team to understand the financial implications of this agreement submit to OGC, serve as liaison between OGC and submitting team should any questions arise, track and file all contracts in an organized and timely manner
• Using understanding of the contract and payment processes to proactively manage contract and payment processes
• Monitoring and managing recurring contracts as to when they need to be renewed and proactively connect with affected teams to confirm and oversee renewal process as applicable
• Working directly with department leads to navigate and negotiate the renewal process
• Utilizing knowledge of contracts and systems to identify redundancies and propose solutions to reduce
• Updating and maintaining documentation regarding contract processes and requirements so that they may be easily shared with staff
• Serve as main point of contact for Advancement teams on payment, invoicing, budgetary, finance and contract processes and procedures
• Working directly with colleagues and vendors to answer questions, set expectations, request and organize required documentation, etc.
• Create, update, and facilitate trainings and disseminate resources on policies and procedures to share with division staff
• Communicate and problem solve, in partnership with the Senior Associate and Assistant Directors, as issues arise, to both the vendor and division team(s)
• Establish strong contacts in OGC and the Finance Division in order to obtain assistance with contracts and payments as necessary and ensure contracts and payments are executed in a timely manner

Key Responsibilities & Accountabilities

• Payment Operations
• Contract Operations
• Relationship Management
• Other Duties And Special Projects

Position Type

General Administration

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer. Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

Compensation Grade/Pay Type

107S

Expected Hiring Range

$53,615.00 - $75,728.75