Budget & Administrative Associate Specialist

Canon U.S.A. Inc., headquartered in Melville, NY, is seeking a Budget & Administrative Associate Specialist embedded within the Marketing department.

About the role

This role will learn the entire company financial process and be responsible for all budget submissions and revisions, month-end close, invoices, and contract analysis related to assigned areas of the Marketing department. You will work in direct strategic collaboration with the Marketing teams. This position is full-time and offers a hybrid work schedule: in-office Monday, Tuesday, and Wednesday, with the option to work from home the remainder of the week (unless business needs require in-office attendance). Work schedules and office reporting requirements may change based on business needs.

Responsibilities

• Budget submission and revisions for assigned areas of the Marketing organization
• Budget tracking and analysis, including detailed variance review
• Month-end close activities, creation of accrual and reclass journal entries
• Invoice review against contract parameters; learn invoice submission process
• Become a subject matter expert in all company financial processes and procedures
• Collaborate with the Marketing team on strategy
• Assist with projects to establish consistency across various areas
• Gather financial information for presentations and discussions
• Work toward the development of automation for routine and repetitive tasks
• Track and manage contracts for assigned areas
• Overtime as needed during budget periods and month-end close

Requirements

• Bachelor's degree in a relevant field or equivalent experience required; 0 to 2 years of related experience
• Bachelor's degree in Business with concentrations in Finance, Accounting, Data, Budget, Statistics, or Economics preferred
• Knowledge of Marketing concepts a plus
• Internship or work experience in a business setting a plus
• Knowledge of corporate budget/accounting procedures required
• Detail-oriented and precise, with the ability to multitask in a high-paced environment
• Proficiency in Microsoft Excel and/or Google Sheets required
• Knowledge of other Microsoft/Google tools, Hyperion, AI tools, or BI tools a plus

Pay

$66,300 - $81,550 annually

Schedule

Hybrid: in-office Monday, Tuesday, and Wednesday; remote Thursday and Friday (unless business needs require in-office attendance).

Benefits

• Competitive compensation and benefits package, including medical, dental, vision, and 401(k) Savings Plan
• Discretionary profit sharing and success sharing
• Educational assistance
• Recognition programs
• Vacation and paid time off
• Employee referral bonus
• Employee discounts
• “Dress for Your Day” attire program (casual is welcome, based on job function)
• Volunteer opportunities to give back to the local community
• Canon welcome kit and official merchandise