Budget/Accounting Analyst - Dermatology

Job Summary

Coordinate, monitor, analyze, and assist in the preparation of the departmental budget; conduct complex financial and budget analysis to assess and enhance financial and related operational methods and activities; prepare financial and cost accounting reports.

Key Responsibilities

• Analyze and prepare budgetary data for department budget, including rate projections and personnel salary/wage data, maintaining confidentiality of data using applicable Financial Management budget guidelines
• Research, analyze, prepare, and reconcile data for department budget; identify and research variances; create unique and often complex reports; make projections and recommendations; develop cost comparisons with previous budgets using applicable Financial Management budget guidelines and generally accepted accounting principles
• Design, develop, and implement financial/budget reporting systems, including financial forecasting; prepare regular and special accounting and financial reports for department needs using a broad knowledge of Vanderbilt systems, accounting practices and organizational business units, and creative problem solving skills
• Perform internal budget auditing function for department; recommend procedural changes; review data periodically to analyze trends affecting budget/accounting needs using generally accepted accounting principles and by maintaining regular communication with intra-departmental administrative teams to promote consistency in accounting practices
• Advise supervisor regarding budgetary matters; resolve routine budget issues concerning personnel, utilization of facilities, equipment, and funds; supervise clerical staff as required using excellent communication skills and creative problem solving skills
• Create and maintain systems for inventory control of equipment; monitor the purchase of material, services, equipment, and utilization of facilities and personnel, completed accurately and timely using Vanderbilt equipment inventory guidelines
• Review the preparation of contracts; write and update internal procedures and controls for outside vendor contracts; supervise support staff in this function using excellent written communication skills and a broad understanding of Vanderbilt's overall contracting procedures
• Serve as liaison with other departments to provide budget and cost accounting information using excellent oral communications skills and promoting consistency in accounting standards and reporting

Core Accountabilities

• Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance.
• Problem Solving / Complexity of work: Analyzes moderately complex problems using technical experience and judgment.
• Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area.
• Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

• Supporting Colleagues:
  • Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance and gain knowledge in new areas.
  • Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
  • Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.
• Delivering Excellent Services:
  • Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
  • Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
  • Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.
• Ensuring High Quality:
  • Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
  • Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
  • Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.
• Managing Resources Effectively:
  • Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
  • Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
  • Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.
• Fostering Innovation:
  • Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
  • Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.
  • Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Qualifications

• Education: Bachelor's degree
• Work Experience: 3 years relevant work experience