Budget Accounting Analyst

Job ID: Bond-funded position within the Facilities/Bond department, reporting to the Executive Director - Facilities. May be discontinued when the Bond period concludes or funds are exhausted.

About the Role

Under general direction of the Assistant Superintendent, Business Services or designee, this position performs professional-level accounting work in establishing, analyzing, maintaining, and auditing financial and statistical records. Responsibilities include preparing complex accounting, budgetary, and statistical reports; recommending accounting procedures; and reviewing the work of others for compliance with State, Federal, and local requirements.

Responsibilities

• Balances and reconciles financial records and accounts.
• Prepares journal entries and budget transfers.
• Ensures funds are allocated in the appropriate account code structure when approving purchase order requisitions.
• Verifies purchase order requisitions include appropriate backup, such as Board-approved contracts and minutes confirming approval.
• Converts purchase order requisitions into purchase orders.
• Ensures approved purchases are sent to vendors, including completion and submission of necessary paperwork.
• Participates in the year-end fiscal and accounting closing process.
• Provides information to the Bond and Parcel Tax Oversight Committees as required.
• Mails and processes forms for parcel tax exemptions for senior citizens.
• Performs professional-level accounting, financial analysis, and auditing work.
• Prepares complex, recurring, and special reports from various source documents.
• Compiles, analyzes, and audits budget data; completes budget allocations.
• Checks and reconciles accounting records to control figures.
• Applies internal budgetary controls.
• Analyzes accounting and reporting requirements of state and federally funded projects and grants; establishes appropriate accounts and procedures.
• Analyzes charges to programs for conformance with budgets and guidelines.
• Completes reports and claims with funding agencies.
• Maintains income and cash flow records for assigned funds.
• Advises program managers on record-keeping requirements and budget modifications.
• Reviews monthly financial statements and makes adjustments if necessary.
• Performs related duties as assigned.

Requirements

• Associate of Arts degree in accounting and data processing, or equivalent, supplemented by coursework or training in computer operations, data processing, or closely related fields.
• At least five years of increasingly responsible experience in financial record-keeping, electronic data processing systems, or technical-level accounting.
• School district experience preferred.
• Valid California Driver’s License and proof of insurance.

Skills

• Solid understanding of general and governmental accounting principles, including GASB standards and the California School Accounting Manual.
• Ability to apply and explain rules, regulations, policies, and procedures related to Bond, Parcel Tax, and other fund activities.
• Strong analytical and problem-solving skills; ability to perform accurate financial computations and reporting.
• Proficiency in correct English usage, grammar, spelling, punctuation, and vocabulary.
• Ability to interpret and apply District, State, and special project accounting and fiscal requirements, procedures, policies, and laws.
• Prepares clear and concise financial and accounting analysis reports.
• Typing speed of 45 words per minute.
• Ability to train users on information and data systems.
• Organizes and prioritizes tasks; works independently under general supervision.
• Manages multiple databases.
• Understands and carries out instructions.
• Establishes and maintains effective relationships with contacts in the course of work.

Physical Demands

• Remains in a stationary position 87.5% of the time.
• Constantly operates a computer keyboard, calculator, and other office machines.
• Ability to communicate and accurately exchange/provide information.
• Bending at the waist, kneeling, or crouching to file materials.
• Ability to push/pull, squat, or reach overhead.
• Physical agility to lift, carry, push, and pull up to 25 pounds on an occasional basis.
• Reasonable accommodation may be made for individuals with disabilities.

Pay

$77,222.40 - $108,609.06 annually (CSEA Salary Schedule, Range 7.2).

Schedule

260-day work year.

Benefits

Generous health benefit coverage plan options, including several with no employee contribution for full family coverage.