Brokerage Specialist

About the role

The Brokerage Specialist will report to the office manager and will serve as the support for a fee-earner and/or team. This position is responsible for support of client service activities, such as marketing campaigns, transaction support, press releases, and fee-earner administrative support. The Brokerage Specialist will interact with various departments within the organization on behalf of the fee-earner to ensure they are able to meet the needs of their clients. In this capacity, the Brokerage Specialist will be viewed as a direct line of communication to the fee-earner themselves.

Responsibilities

• Provide sales, marketing, and transaction support
• Control and manage the pipeline of active transactions and see them to close
• Manage standardized & customized post-closing processes
• Manage due diligence and marketing process with clients for investment sales and leasing projects
• Prepare monthly & weekly reports for clients including current status of deals, marketing efforts for available properties, companies currently targeting, etc.
• Coordinate with other departments based on the needs of the fee-earner
• Support timeliness of deliverables
• Perform cold-calling and prospecting
• Review and analyze lease/sale documents
• Manage and coordinate leasing and/or investment sales process
• Support the creation of marketing materials and presentations, including flyers, corporate leasing proposals, case studies, qualifications booklets, email blasts, invitations, and website content using Adobe InDesign
• Support content creation process with regards to timeline and production cycle
• Maintain local & third party web pages for corporate website and/or property websites
• Plan and support client and local C&W events (e.g., State of Real Estate, charitable events, etc.)
• Manage progression of escrow process working with photographers, engineers, environmental surveyors, escrow officers, title reps, etc.
• Exercise discretion and independent judgment in the performance of job duties
• Schedule & oversee the marketing efforts behind the sales process for every exclusive listing
• Follow up with prospective buyers to discuss their needs & concerns
• Schedule tours & orchestrate communication with fee-earner
• Create weekly updates to be circulated to ownership and fee-earner to keep them updated on marketing efforts
• Collect offers, create an offer summary matrix, and manage prospective buyers through a funnel system
• Manage escrow timelines to ensure that deals are happening in a timely fashion
• Coordinate with Marketing, Research, etc. on behalf of fee-earner for the creation of pitch/proposal as needed, including obtaining and delivering necessary information for content creation for marketing deliverables (graphic