Broadcast Operations Production Manager

About the role

The Media Administrator supports the Broadcast Operations & Engineering team by managing budgets, vendor contracts, and staffing coordination across broadcast, engineering, and digital initiatives. This role ensures financial accuracy and compliance, facilitates clear communication among internal stakeholders and external partners, and provides logistical support for meetings and NBA tentpole events.

Responsibilities

• Manage annual renewals and event-specific vendor contracts, coordinate vendor onboarding, renewals, and contract execution
• Liaise with Legal, Finance, and vendors to track approvals and follow-ups
• Maintain accurate and efficient contract workflows (e.g., DocuSign, contract repositories)
• Partner with HR and Business Initiatives Operations to track project employees and supplemental staff
• Maintain accurate distribution lists for Media Operations & Technology
• Facilitate effective communication with internal teams and external vendors
• Provide pre-event support for tent-pole events, including travel planning, logistics coordination, credentialing, and other operational needs as required
• Provide on-site support for tent-pole events, logistics coordination, and other operational needs as required
• Departmental Support
• Leverage AI tools and software to streamline daily administrative tasks, coordinate team workflows, and boost departmental productivity
• Aid in drafting content, summarizing meeting notes, and conducting research using generative AI platforms
• Act as an early adopter of new AI technologies, identifying opportunities to integrate them into daily coordination and operations
• Cook up partner meetings, prepare agendas, and manage attendee communications
• Cook up daily business operations across departments to ensure efficiency and consistency
• Support implementation of operational processes, procedures, and best practices
• Identify process gaps and assist in operational improvements
• Act as a point of contact between departments, vendors, and external partners

Requirements

• 3–5 years of experience in media operations, broadcast production, or technology administration within a fast-paced environment
• Hands-on experience with vendor contract administration, including renewals and compliance coordination with legal teams
• Familiarity with financial reporting tools and ability to provide accurate budget projections
• Experience collaborating with HR and operations teams for staffing coordination and supplemental workforce management
• Strong background in cross-functional communication, working with internal departments and external vendors
• Prior involvement in event support for major live productions or tentpole events (e.g., sports, entertainment)
• Proficiency in Microsoft Office Suite and enterprise workflow tools (e.g., DocuSign, project management platforms)
• Excellent organizational and communication skills
• Ability to manage multiple tasks and prioritize effectively within a fast-paced broadcast setting
• Self-motivated, organized, with the ability to communicate clearly and concisely both verbally and in writing
• Generative AI Literacy: Familiarity with using AI tools for content creation, brainstorming, and daily administrative support
• A continuous learning mindset and eagerness to adopt emerging workplace technologies
• High availability at all times of the day, as business needs dictate
• Ability to work all shifts associated with 24x7x365 production environments, when current staffing does not allow for adequate coverage
• Willingness to travel

Qualifications

• Education: Bachelor's degree in a relevant field (e.g., Communications, Media Studies, Business Administration, etc.)
• Experience: 3–5 years of experience in media operations, broadcast production, or technology administration within a fast-paced environment

Skills

• Vendor Contract Administration
• Financial Reporting Tools
• Staffing Coordination
• Cross-Functional Communication
• Event Support
• Departmental Support
• AI Tools and Software
• Microsoft Office Suite
• Enterprise Workflow Tools
• Organizational and Communication Skills
• Project Management
• Collaboration
• Communication
• Leadership
• Problem Solving
• Time Management
• Adaptability
• Attention to Detail
• Customer Service
• Teamwork
• Problem Identification and Resolution
• Process Improvement
• Technology Integration
• Remote Work
• Travel

Benefits

• Medical
• Dental
• Vision
• Life/AD&D Insurance
• Short- and Long-Term Disability
• Fertility and Family-Forming Assistance
• Wellbeing Allowance
• Educational Assistance
• Mental Health Coaching/Therapy
• Tax-Advantaged Accounts (HSA, Healthcare/Dependent Care FSAs)
• 401(k) Retirement Plan
• Time Off Benefits (vacation, sick time, personal days)

Pay

$100,000 – $125,000

Schedule

24x7x365 production environments