Brand and Event Coordinator / Project/Event Coordinator

Working/Functional Title Brand and Event Coordinator Position Summary The BRAND AND EVENT COORDINATOR is responsible for planning, organizing, and engaging with a wide range of events, related to conferences, meetings and brand sponsorships. This role requires strong organizational and communication skills, as well as the ability to work effectively under pressure and manage multiple tasks simultaneously. The Brand and Event Coordinator will collaborate with university leadership, students, community partners, vendors, and internal teams to ensure successful event outcomes and engagement. Key Responsibilities (40%) Coordinate all aspects of event planning, including venue selection, budgeting, logistics, and timeline development. Work closely with clients to understand their requirements and preferencesCoordinate event logistics, including transportation, accommodations, audiovisual requirements, and on-site setup.Ensure all necessary equipment and resources are available and properly arrangedConduct research on assigned projects/events for execution and for the development of new projectsOversee event operations on the day of the event, ensuring everything runs smoothly. Address any issues or emergencies that arise and manage event staff/vendors and volunteers effectivelyMaintain regular communication with internal teams, businesses, and organizations throughout the planning processConduct post-event evaluations to assess the success of each event and sponsorship and identify areas for improvement. Collect feedback from clients, attendees, and staff to inform future event planning efforts (20%) Coordinate and manage requests for sponsorships in partnership with academic colleges, clinical operations and other health sciences partnersEvaluate compelling sponsorship and event engagement proposals and packages that align with MSU Health Sciences mission and visionMonitor brand presence across the state to ensure alignment with branding guidelines and organizational goals (20%) Event and Brand Promotion: Develop marketing and promotional strategies to attract attendees and ensure maximum event participation and exposure for health partnerships sponsorship opportunitiesUtilize various channels, such as social media, email marketing, and traditional advertising, to promote events effectivelyCreate presentations and use digital avenues in support of the brand presence strategyPromote sponsorship opportunities in alignment with brand strategy (15%) Manage resources, files and materials for executive presentations and appearancesUpdate materials/files for use in a variety of venuesCreate new materials/resources to align with specific requests(5%) Budget Management: Create and manage event budgets, ensuring all expenses are tracked and controlled. Monitor costs and seek cost-effective solutions without compromising the quality of the event Minimum Requirements Knowledge equivalent to that which would normally be acquired in a four year college degree in Public Relations, Communications, Business or in hospitality; one to three years of related and progressively more responsible and expansive work experience in a field related to the position including planning and managing special events; or an equivalent combination of education and experience. Requires experience in word processing, database, spreadsheet, desktop publishing and/or presentation software. Desired Qualifications Proven experience in event planning and coordinationExperience creating presentations and using digital avenues in support of the brand presence strategyStrong organizational and time management skillsExcellent communication and interpersonal abilitiesAbility to multitask and work effectively under pressureAttention to detail and problem-solving skillsKnowledge of marketing and promotional techniquesFive years of experience in successful event planning, including non-traditional events such as academic meetings, think tanks, seminar/speaker series, and other events in academiaExperience evaluating and articulating impact and return on investment related to sponsorship opportunitiesDemonstrated ability to communicate brand strategy in a compelling manner, effectively reaching and connecting with target audiencesExperience working with vendors in event planning in Detroit and or East Lansing. Equal Employment Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status. Required Application Materials resume and cover letter. Special Instructions Some of this work may be done remotely. Events will be hosted both in Detroit and East Lansing. Work Hours attendance is expected at events hosted after normal business hours in both East Lansing and Detroit.